INTERNAL People & Culture Coordinator

Virgin Hotels London Shoreditch is looking for a part-time permanent People Coordinator to assist with the smooth functioning of our small People team.

We love what we do and what we do is important!? We believe that everyone should leave feeling better – this means not just our guests and owners, but also our employees.? Everyone should go home feeling better because they learned something new or had fun working that day.? Therefore, we hire unique individuals who work together to create amazing experiences for our guests.?

We recognize that every member of the team contributes to the success of the whole organization.? No-one is more important than anyone else, and unless we are in it together, we can’t create that special experience for our guest.

We want someone who thinks outside the box and is ready to help make the people function a success. Managing paperwork and having strong organisational skills are the core of this role, having a key eye for detail and being ready to hit the ground running.

The position reports directly to the People Manager and works closely with the Regional Director of People to support company standards and best people practice.

Our Belief Statement starts with “We love what we do and what we do is important.? Every single employee in our hotel is valued and it is the People Departments responsibility to help encourage that!” ?

If you are passionate about people, share our quirky sense of humour, and are able to see beyond the traditional scope of human resources, then this just might be the right role for you.

• Preparing letters, including annual increases and bonus letters.
• Compiling the People Team comms.
• Maintain accurate and current records of all personnel-related data, both on paper and within the HR System/People drive.
• To maintain an up-to-date knowledge of Virgin Hotels HR processes and procedures and to assist the People Manager with HR and ER issues as required.
• Minute take in team meetings
• Note take in cases such as disciplinary, grievance and appeal meetings.
• Understand all Virgin Hotels people policies and support the People team in updating and maintaining them.
• Assist in ad-hoc projects
• Support other People team functions as assigned

• Issuing and creation of content for the staff intranet
• Coordinating hotel social activities with the People team
• To coordinate and assist in the organisation of teammate events.
• Create the People engagement calendars, working with the People Manager and be jointly responsible for the activities and initiatives carried out.
• Working together with the People Manager, create the wellbeing initiatives to celebrate Wellbeing events during the year.

• Remain up to date on Virgin Hotels benefits and benefit changes in line with the new benefit year to support and advise teammates on their benefit entitlement.
• Support People Manager with annual benefit enrolment.
• Admin of all employee benefits.

• Keep accurate and current records of employee start dates and inform HOD’s when employee P&D reviews are due to take place. Follow up with the HOD’s to ensure this is happening.
• Responsible for keeping current records of organisational charts.
• Every 12 months complete a personnel file audit of employees to review with the People Manager.
• Produce and submit reports on general HR activity as and when required.

• Support the recruitment process by assisting the Assistant People Manager and HOD’s with sourcing candidates, perform reference checks and assist with shortlisting.
• Assist the people team with the smooth onboarding and induction…