Assistant and Automation Specialist

A vacancy has arisen for an Assistant Applications and Automation Specialist to join the Information Management team, based at our Denham campus. We offer hybrid working after six months of employment (mandatory onsite for three days per week).

Reporting to the Company Data Coordinator, the role is varied within an evolving department that supports Martin-Baker in all aspects of data management, applications and automation. We proudly use SharePoint as an information management system across the organisation, you’ll be involved with SharePoint IT administration tasks and a wide variety of automation tools using VBA, Power Automate and Power Shell.

• Assist with developing and maintaining automation, troubleshoot user issues (e.g. MFA), train users in M365 apps, MS Forms, Planner and Adobe, run XLOOKUPs and VLOOKUPs in Excel for comparisons, promote best practices, and use Purview software to monitor compliance.
• Assist with managing SharePoint users, uploading data into SharePoint sites and setting SharePoint document metadata. Provide advice and training to users, enabling correct use of the SharePoint system, undertaking admin tasks such as site creation, site design (web parts), bulk adding of users, retrieval (search), bulk metadata changes and versioning. Provide support with M365 apps (Power Automate, Power BI, MS Teams, MS Forms), running XLOOKUPs and VLOOKUPs in Excel for list comparisons, and using Adobe.
  
  Migrate data from Network Drives to SharePoint, support with running compliance checks to ensure system integrity and that information is processed to required compliance standards.
• Proactively participate in business improvement initiatives for cross-functional information management systems, processes and procedures.

• Strong abilities and enthusiasm with using Microsoft Excel, comfortable running XLOOKUPs or VLOOKUPs, and manipulating data in Excel.
• Experience using automation tools such as VBA, Power Shell or Power Automate. Keen to learn new skills, enthusiastic, pragmatic and professional.
• General knowledge of M365 and Adobe applications/products.
• Proven attention to detail and driven to achieve results – enjoys setting own standards and checking work.
• Experience using business applications such as SharePoint / EDMS / other relevant tools.
• Desirable – Knowledge of variables, branching (If/Else statements), loops and related programming elements.
• Desirable – User training experience.

• Highly competitive 9% non-contributory pension scheme (18+)
• 4x salary Life Assurance
• Lunchtime finish on a Friday
• Personalised training and development plan
• 25-days annual leave plus bank holidays
• Opportunity to purchase additional annual leave
• Occupational Health team
• Cycle to work scheme

We believe in equal opportunity, committed to creating an inclusive environment where everyone is respected. We want you to be able to do your best work.

Martin-Baker is a signatory to the Armed Forces Covenant, showing our support and commitment to our Armed Forces and their families, proudly supporting those who serve.

This role is subject to pre-employment screening in line with the UK Government’s Baseline Personnel Security Standard (BPSS). For more information and guidance please visit

• Seniority level:
  Associate
• Employment type:
  
  Full-time
• Job function:
  Analyst
• Industries:
  Defense and Space Manufacturing