Mid-Level Zoho & AI Automation Specialist

Mid-Level Zoho & AI Automation Specialist

We are seeking a highly capable Mid-Level Zoho and AI Automation Specialist to take ownership of our Zoho One ecosystem and help systemise, automate, and scale operational workflows across the business.

This role focuses on creating a centralised operational environment using Zoho One as the core business platform, while integrating AI‑assisted workflows and modern automation tools such as n8n, ChatGPT, Claude, Microsoft 365, and SharePoint. You will work closely with leadership to design and implement operational automations based on clearly defined business requirements and workflows. The role will involve translating operational processes into scalable systems that reduce manual administration, improve visibility, and ensure consistency across departments.

The ideal candidate will be a strong Zoho expert first, with practical experience building no‑code and low‑code automations, as well as integrating multiple business systems together. This is a full‑time, long‑term role requiring strong communication, process‑thinking, problem‑solving, and operational awareness.

• Manage, configure, and optimise the Zoho One ecosystem across the business.
• Ensure Zoho operates as the single source of truth across operational workflows.
• Build and maintain scalable processes within the following Zoho applications:
  • Zoho Recruit
  • Structured workflows for sales, onboarding, account management, service delivery, finance, operations, HR, and management reporting
• Maintain clean operational structures, permissions, pipelines, and automation logic.

• Build and maintain automated workflows that reduce manual administration and remove reliance on memory‑based task management.
• Create automation systems that automatically:
  • Assign responsibilities
  • Trigger notifications
  • Escalate overdue actions
  • Send automated communications
• Translate operational requirements into scalable automation logic.
• Improve workflow visibility across departments.
• Ensure operational processes run consistently, regardless of the team member involved.
• Optimise and simplify existing workflows where possible.

• Implement AI‑assisted operational workflows using tools such as ChatGPT and Claude.
• Assist in designing AI‑supported business processes based on leadership requirements and operational goals.
• Build intelligent automations using platforms such as n8n.
• Create AI‑assisted workflows for:
  • Workflow routing
  • Operational assistance
  • Internal productivity improvements
• Assist with integrating AI capabilities into existing operational systems.
• Continuously research and identify opportunities where AI and automation can improve operational efficiency.

• Configure and maintain integrations between Zoho and external systems, including:
  • Microsoft 365
  • Share Point
  • Microsoft Teams
  • Business Whats App platforms
• Ensure data consistency between systems.
• Build and maintain webhook, API, and automation‑based integrations where required.
• Troubleshoot integration failures and workflow issues.
• Assist with centralising communication and operational visibility across platforms.

• Build dashboards and reporting systems for leadership visibility.
• Create operational KPI tracking and workflow reporting.
• Assist with automation‑based reporting and notifications.
• Support departments with process improvements and operational efficiencies.
• Ensure operational data remains accurate, organised, and visible.

• 3+ years proven experience working within Zoho ecosystems, workflow automation, business systems, or operational automation roles.
• Strong hands‑on experience with Zoho One applications, particularly Zoho CRM, Zoho Projects, Zoho Flow, Zoho Analytics, and Zoho Desk.
• Experience building automations using no‑code or low‑code platforms such as n8n, Zoho Flow, Zapier, or similar tools.
• Practical understanding of AI tools such as ChatGPT and Claude, including how they can support business operations and workflow automation.
• Experience integrating multiple business systems and…