Project Information & Systems Administrator

Key points

We are seeking a highly organised and detail-focused Project Information and Systems Administrator to join our Finance team. In this role, you will administer and maintain our Project Information Management (PIM) system, ensuring accurate data, completing project and employee setup, and supporting the integrity and reliability of our project accounting information. This is an ideal role for someone who enjoys administrative work, data collection, and maintaining well-structured systems, and who takes pride in accuracy and consistency.

PIM Systems Administrator

• Administer Deltek PIM on a day-to-day basis.
• Manage user lifecycle administration, including new starters, leavers, permission changes, and record updates.
• Set up new projects and maintain project information to support accurate project accounting.
• Ensure the PIM database is accurate, resolving legacy data issues and monitoring data quality.
• Upload and organise documents in the Document Management System (DMS).
• Deliver user training and onboarding sessions as required.
• Troubleshoot and resolve system issues with users and Deltek Support.

• Extract and log key information from documents, including commercial and project metadata.
• Conduct research to source relevant industry and market information.
• Perform data collection, cleansing, and structured data entry across PIM and Excel datasets.
• Support ad hoc administrative tasks.

• University degree or equivalent relevant experience.
• Experience working with business systems or administrative platforms.
• Comfortable working with high volumes of structured information.
• Intermediate MS Excel skills (lookups, pivot tables, data cleaning).
• Strong numeracy and high accuracy in data entry.
• Excellent attention to detail and organisational skills.
• Strong communication skills for supporting and training users.
• Ability to identify and resolve user issues.
• Ability to work independently and collaboratively.
• Ability to manage multiple tasks and prioritise effectively.

• Experience with Deltek PIM, Deltek Project Accounting, or similar systems.
• Experience with in architecture, engineering, or construction.
• Experience supporting project accounting or project lifecycle processes.
• Prior involvement in data cleansing or system housekeeping tasks.