Editorial Assistant; Roster

Classification Grade:

N/A

Vacancy Announcement:

STA 25-06 (Roster)

Admin Number:

Post Number:

This is a roster temporary position

Date of Issue:

22/08/2025

Final date to receive applications:

31/12/2026

IMO temporary contracts are limited to a period of up to 1 year. Contracts are issued on a quarterly basis subject to funding, role requirements and performance. Hybrid working arrangements are available. There will be no expectation of conversion of employment to another type of contract.

Our temporary positions areonly open to candidates with right to work in the UK. Please check your right to work before applying to this role.

Please note that candidates are expected to be immediately available or have a short-notice period.

£2,689 net per calendar month (free of income tax in the UK).

IMO is seeking to establish a roster of temporary Editorial Assistants to provide full-time linguistic and editorial support across its six language units (English, French, Spanish, Arabic, Chinese and Russian) throughout the year. Successful candidates will be assigned to the relevant language unit based on demonstrated mother-tongue–level language proficiency.

The purpose of the IMO Editorial Assistant Roster is to create a pool of professionals whose qualifications, experience and availability align with business needs, enabling the Organization to efficiently fill similar or identical positions on a temporary basis, when opportunities arise.

Please note that inclusion on the Editorial Assistant Roster does not constitute an offer of employment. Following review of applications, candidates on the roster may be contacted directly to discuss potential openings within the six language units, in order to confirm their interest and availability when a suitable opportunity becomes available.

Under the direct guidance of the Supervisor of the Document Processing Unit for the relevant language (English, French, Spanish, Arabic, Chinese or Russian, and the overall management of the corresponding Head of Translation, each Editorial Assistant will be assigned to a specific language unit and will be responsible for the following duties:

• Proofread texts for accuracy, quality, and conformity with established standards and policies, ensuring that all editorial and processing changes have been accurately and consistently incorporated into the final version.
• Edit, insert corrections, format and prepare documents, including those with complex tables, special layouts, merging and collating requirements, adapting as necessary to technological developments, notably in computer-assisted translation (CAT) tools such as eLUNa.
• Verify grammar, syntax, references, and consistency with the original source text to ensure accurate translation, appropriate style, punctuation and spelling, in line with IMO and in-house editorial guidelines.
• Liaise with editors, translators and revisers to resolve omissions or discrepancies between the source and target texts, and propose appropriate amendments.
• Ensure that all components of the original document are accurately reflected in the final processed version, including the cover page, table of contents, country names, pagination, chapters, paragraphs, titles, figures, equations, annexes, footnotes, charts, appendices, and other elements, in accordance with the United Nations Documents, Conference and Production Management System (DCPMS) requirements.
• Align bilingual texts to support the creation and maintenance of high-quality translation memories for use in CAT tools (e.g. Document Storage, eLUNa), contributing to workflow enhancements.
• Convert texts into various formats using appropriate software tools (e.g. MS Office and PDF) and…