Trademark Administrator​/Specialist

Trademark Administrator (Specialist) Top 10 US Law Firm London

Are you a motivated Administrator who has an interest in Trademarks and Intellectual Property looking for a unique and rewarding role?

Join a growing and reputable Intellectual Property practice within a Top 10 US law firm, where you will play a vital role in supporting esteemed lawyers across the UK and internationally.

This US firm are top international firm with offices across the US, Europe, Asia and the Middle East. With a large international presence, this firm has forged close ties across Asia-Pacific, Singapore and the PRC.

This full-service powerhouse firm has won awards across multiple practice areas, which is recognised in 30 Legal 500 practice areas including commercial litigation, property, corporate restructuring, environment and competition law.

Technology and innovation are central to the firm’s strategy, but its people remain at the heart of its continued growth. Over the past few years, the firm has attracted high‑calibre talent from Top 20 UK and US firms, alongside developing and promoting homegrown partners.

The culture is widely regarded as supportive, collaborative and entrepreneurial. An environment in which individuals at every level, from business support to senior lawyers, are encouraged to thrive and reach their full potential.

The Intellectual Property practice is a growing force in the trademark market, with over 250 lawyers and professionals globally. Multiple of which have been individually ranked for expertise in trademarks, patents and copyright across jurisdictions including the UK, US and Australia.

The practice advises on the full spectrum of IP matters, including patents, trademarks, copyright, designs, trade secrets and related rights. The team works with major global brands across sectors such as consumer goods, luxury, hospitality and technology.

The London team consists of 3 heavy‑hitting partners, who have created a close‑knitted culture between a further 6 associates, 2 paralegals and 2 secretaries. As a Trademark specialist, you will play a vital role in supporting the team, becoming integral part of the team’s structure and contributing to its success.

This is an opportunity for a Administrator who has particular interest in Intellectual Property and Trade Marks to join a large global law firm, where you will have exposure to supporting award‑winning lawyers and supporting on major high‑value Trademark work.

You will provide support to the trademark fee earners in an administrative role which shall involve all aspects of the trademark practice including assisting with trademark database management and correspondence.

• Assisting fee earners with deadlines, document preparation, filing, managing case diaries, and handling document/file organisation
• Drafting standard correspondence, answering phones, managing diaries, and booking travel/accommodation
• Monitoring mailboxes, using external client systems, and updating online databases
• Opening new files, invoicing/billing, file closing entering attorney expenses, and ordering couriers.
• Extracting docketing records and portfolio reports, conducting web searches and citation reporting
• Assisting with assignment recordings, changes of name, mergers, reclassifications and changes of client/representative
• Preparing cost estimates for clients
• Monitoring WIP, preparing draft bills, dealing with accounts, billing and invoice enquiries
• Handling UKIPO/WIPO notifications
• Covering for absence of Trade Mark paralegal, including dealing with trade mark renewals and preparing and filing applications

The successful candidate will have the chance to work closely with a team of highly regarded solicitors, build relationships client base on behalf of fee earners and contribute to the continued success of the team.

• Proven experience in administrative roles with proficiency in Microsoft Word and Outlook.
• Knowledge of trademark law, formalities and practice is desirable.
• Preferable experience as a records administrator in a deadline driven legal environment.
• Experience in database entries and maintenance is essential.
• Excellent…