Paralegal

Primary Liaisons

Chief of Legal, Legal Counsel, Assistant‑Legal Counsel, Associate Legal Counsel, Translation Adoption and Copyright Team, Revenue Teams, Procurement Manager, Finance Team, Governance Team and other Operations Teams

London

To provide support to the Legal Department including administrative, record keeping and research activities in support of the work of the IFRS Foundation.

This position provides support to the Foundation’s legal department.

• Administrative and record keeping duties on behalf of the Legal Department.
• Managing deadlines/ and calendars for filing requirements.

• Drafting simple commercial, intellectual property licensing agreements, and other legal documents from precedent.
• Liaising with colleagues in various jurisdictions to put together signature cover sheets and obtain signatures for documents and agreements.
• Triage contract intake, prioritise requests, and coordinate cross‑functional reviews where required.
• Manage signature (including signature cover sheet) and execution processes (Docu Sign/Adobe Sign), ensure approvals, and maintain audit trails.
• Track key terms, obligations, renewals, and termination rights, ensure timely renewals and notices and ensure these are correctly displayed in Salesforce.
• Design, apply and maintain legal playbooks, fallback positions, clause libraries, and templates.
• Compiling due diligence reports on Foundation’s funders, suppliers, licensees and other third parties, and procurement processes in accordance with the Foundation’s due diligence policy.
• Maintaining and updating Law Vu matter management systems and other document repositories including contracts databases on Sharepoint and Salesforce.
• Conducting legal research.
• Manage the maintenance of the Foundation’s trade mark portfolio in line with the Foundation’s strategic goals, including but not limited to, collating evidence for trade mark opposition proceedings and appeals, and maintaining the global trade mark schedule.
• Initial review and management of invoices for legal, procurement and TAC teams for internal approval and tracking of expenditure against budget.
• Research, report and follow up on non-payments and IP infringements based on precedent documents.
• Internal and external stakeholder engagement with key stakeholder groups for the legal team.
• Continually drive process improvements and efficiencies for the legal team, including process mapping activities, automation, metadata, reporting and monitor adherence.
• Document management, filing, version control of documents. Management of team folders and matter.
• Drive and monitor adherence to SLA’s.
• Review, comment and agree standard terms and conditions for contracts etc.

• Good standard of written English and attention to detail.
• Good organisational, problem solving and communication skills. strong business judgment, urgency, and attention to detail.
• Strong work‑ethic, ability to manage competing priorities, meet deadlines, and work cross‑functionally in a fast‑paced environment.
• Familiarity with Salesforce highly desirable.
• Familiarity with Microsoft 365, Adobe Sign/Docusign and Share Point highly desirable.
• Familiarity with Nexis Diligence, Lexis+ and Westlaw highly desirable.
• Familiarity with legal operations concept and technology supporting legal teams desirable.
• Familiarity with service delivery through SLA’s highly desirable.
• Strong team ethic; able to work effectively and collaboratively with individuals at all levels within the organisation in different locations/time zones.
• Familiarity with project management desirable.

• Proven experience as an in‑house paralegal/contract’s administrator.
• Law graduate (other legal backgrounds/jurisdictional qualifications will be considered).
• Proficiency with Microsoft Office Suite.

Please note that while we have a closing date for this application, we reserve the right to interview candidates and potentially close the role early should we find a suitable candidate before the closing date.

At the IFRS Foundation, we believe better information leads to better decisions. We set financial…