Conveyancing Legal Secretary

Waterstone Legal is expanding, and we are looking for experienced and motivated legal professionals to join our growing team.

We are currently recruiting for:

Waterstone Legal is a well-established law firm providing professional, client-focused legal services across a range of practice areas, including Civil Litigation, Family Law, Immigration & Asylum, and Residential & Commercial Conveyancing.

With offices in London
, we pride ourselves on delivering practical, high-quality legal advice while maintaining excellent relationships with our diverse client base.

• Providing comprehensive secretarial and administrative support to conveyancing solicitors and fee earners
• Opening, maintaining, closing and archiving client files in accordance with the firm’s procedures
• Preparing and formatting routine correspondence, contract packs, forms and other legal documents under supervision
• Managing diaries, appointments, key dates and transaction deadlines
• Handling telephone calls, emails and post professionally and promptly
• Liaising with clients, solicitors, estate agents, lenders, search providers and other third parties
• Requesting searches, title documents and other information required for property transactions
• Assisting with the administrative requirements for sales, purchases, remortgages and transfers of equity
• Supporting fee earners with exchange and completion arrangements
• Managing post‑completion requirements, including submitting Stamp Duty Land Tax returns and Land Registry applications within the required timescales
• Monitoring registration applications and assisting with Land Registry requisitions under the supervision of the relevant fee earner
• Serving notices of transfer and charge on freeholders, managing agents and management companies where required
• Providing clients and lenders with updated title documentation following registration
• Ensuring all post‑completion matters are finalised before files are closed and archived
• Accurately updating the firm’s case management system and maintaining well‑organised electronic and physical files
• Assisting with client onboarding, identification checks and anti‑money laundering procedures
• Preparing completion statements, invoices and other financial documentation as directed
• Ensuring confidentiality and compliance with regulatory requirements, internal policies and data‑protection procedures
• Delivering a consistently professional and responsive standard of client care

• Previous experience as a legal secretary or legal administrator, preferably within a conveyancing or property department
• A good understanding of conveyancing processes, terminology and documentation, including post‑completion procedures
• Experience with Stamp Duty Land Tax submissions and Land Registry applications would be advantageous
• Excellent organisational skills and the ability to manage competing priorities and deadlines
• Strong attention to detail and a high level of accuracy
• Clear and professional written and verbal communication skills
• A confident and courteous telephone manner
• Strong typing, document‑production and proofreading skills
• Proficiency in Microsoft Office and experience using legal case management systems
• The ability to work effectively both independently and as part of a team
• A professional, discreet and client‑focused approach
• A legal secretarial qualification would be advantageous but is not essential

This is an excellent opportunity to join a professional and growing law firm where you can develop your career while working with an experienced and supportive team.