AV Warehouse Prep Lead

Location: North London

Department: Warehouse Operations

Reports to: Warehouse Manager

Employment Type: Full-Time

Additional: Paid Overtime

We are looking for an experienced Senior Prep Lead to take ownership of preparing outgoing equipment for event productions and hires. This is primarily a hands‑on practical prep role rather than a line‑management position.

The main goal is to ensure jobs are prepared accurately and to the highest standards. You will personally prep most outgoing equipment, use Current RMS to support accurate stock allocation, and ensure orders are ready ahead of schedule and loaded onto the correct vehicles.

As the company continues to grow, this role has the potential to develop into a formal Prep Manager / team leadership position, with responsibility for training and overseeing additional prep staff.

We are one of Central London’s leading providers of event equipment and services. For over 30 years, we have built a strong reputation for delivering high‑quality event production support while creating valuable careers within the live events industry.

• Prepare outgoing equipment for event productions and hires, ensuring accuracy and timeliness.
• Prep orders at least one day in advance wherever operationally possible, flagging workload, stock, or timing risks early.
• Ensure equipment, accessories, cables, cases, and loose items are present, functional, and packed correctly.
• Identify faulty, incomplete, or unsuitable equipment during prep, flag issues to the Warehouse Manager, and ensure affected items are processed correctly through quarantine procedures.
• Use practical equipment knowledge to sense‑check compatibility, required accessories, and sensible kit combinations across AV, Audio, and Special Effects equipment.
• This role is not expected to carry out day‑to‑day equipment repair or servicing.
• Ensure outgoing jobs are prepped cleanly and logically so equipment is ready in line with loading plans and delivery schedules.
• Ensure orders leaving the warehouse are loaded safely and efficiently into dispatch vehicles.

• Support production and hire preps by working closely with relevant managers, querying unclear instructions and handling late alterations or last‑minute orders.
• Spot wider prep risks early and challenge unclear or inaccurate prep lists constructively.
• Make practical recommendations wherever possible, including around availability, incorrect quantities, incompatible items, and suitable alternatives.
• Maintain calmness and clarity while dealing with pressured scenarios where prep issues could affect readiness or dispatch.
• Participate in logistical planning discussions around dispatch timing and sequencing.
• Embrace a collaborative, can‑do culture where team members support each other across departments when needed.

• Use Current RMS and warehouse scanning / stock processes to support accurate stock allocation and equipment handling.
• Follow stock allocation processes carefully to maintain stock accuracy, asset care, and loss prevention.
• Keep prep bays clean, organised, and reset after each dispatch.
• Ensure prep bays and working areas remain compliant with Health & Safety standards, including safe manual handling and good housekeeping.

• Take ownership of prep standards and help maintain a culture of prepping early.
• Contribute ideas for improving prep efficiency, accessory accuracy, stock usage, and prep bay discipline.
• Support a no‑blame, improvement‑focused culture by identifying repeat issues and helping prevent recurrence.
• Support training and onboarding of future prep staff as the team expands.

• Confidently preparing the majority of jobs independently within the first three months.
• Using Current RMS accurately and following stock allocation processes confidently.
• Orders consistently prepped at least one day in advance.
• Prep bays kept clean, organised, and ready for the next job.
• Reduction in missing accessories, late prep, and avoidable prep‑list issues through careful checking and early communication.
• Maintaining a consistently…