Clinical Operations Specialist (Logistics & Supplies

Business Introduction

At GSK, we have bold ambitions for patients, aiming to positively impact the health of 2.5 billion people by the end of the decade. Our R&D focuses on discovering and delivering vaccines and medicines, combining our understanding of the immune system with cutting‑edge technology to transform people’s lives. GSK fosters a culture ambitious for patients, accountable for impact, and committed to doing the right thing, making sure that we focus our efforts on accelerating significant assets that meet patients’ needs and have the highest probability of success.

We’re uniting science, technology, and talent to get ahead of disease together.

As Clinical Operations Specialist (Logistics & Supplies), you will lead the co‑ordination and delivery of specialised operational activities according to ICH GCP, international and local regulations, and relevant GSK written standards. You will play a pivotal role as a member of the local clinical study team and are responsible for contributing to the planning, execution, and delivery of the Clinical trial in the country.

This role offers visible career growth, a chance to shape ways of working, and meaningful impact while uniting science, technology and talent to get ahead of disease together.

This role will provide YOU the opportunity to lead key activities to progress YOUR career. These responsibilities include some of the following:

• Accountable for facilitating timely and secure delivery of clinical trial material, ancillary study supplies and devices to clinical sites in collaboration with suppliers, local depot, customs brokers, couriers, and GSK teams. May prepare and/or review importation documentation and maintain oversight of supply logistics, including cold chain requirements. May also be responsible for export of supplies or equipment and IMP distribution/destruction via local depot.
• Responsible for oversight of vendor(s) managing local clinical supplies storage, supply distribution and destruction. May be required to purchase clinical trial supplies locally. Works with procurement and prepares purchase orders or task orders for services and supplies. Acts as business owner for local contracts and purchase orders related to clinical and ancillary supplies and IMP local depot where applicable. As needed, coordinates the support of clinical support specialists in preparation, tracking system updates and filing of documents.
• Maintain expert knowledge of requirements for importation and distribution of supplies according to local regulations and manufacturer requirements, ensuring the necessary operational processes are in place. Acts as the in‑country single point of contact for local and central study team questions related to clinical trial supply importation and logistics.
• Connect with local internal and external experts to keep up to date with changes in regulations and supply chain processes. Responsible for implementing improvements to local processes and driving timely delivery and reliability of supply.
• Coordinate with the TMF documentation team on document preparation, tracking‑system updates, and filing, and ensures PMD (or applicable system) inventory accuracy via periodic verifications with the local depot (where available) and site teams, in collaboration with the local team or delegated representative
• May act as IMP cold chain specialist being accountable for the vaccine IMP cold chain end to end management, including:
• Accountable for delivery of the cold chain process local training to local sponsor roles and sites and the local management and oversight of vaccines IMP shipment and storage conditions (from manufacturing to destruction at local depot).
• Works with study team to prepare sites for working with vaccines IMP (including but not limited to sourcing sites with adequate equipment aligned with SOP requisites and study requirements)
• Acts as point of contact for sites in relation to vaccine IMP management being accountable for managing GSK systems and tools to ensure adequate oversight of appropriate supply levels at site,…