Office Coordinator - French or Spanish speaking

Our client is a family-run importer of fine French and Spanish wines, working with small, independent wineries that respect tradition and the environment. They are looking for a French or Spanish speaking Office Coordinator to join their small and close-knit team.

This is a varied, hands-on 360° role, combining office administration, stock management, logistics, shipping and customs, with occasional warehouse duties. The successful candidate will need to be highly organised, numerate and detail-oriented, while being comfortable working as part of a small team where everyone contributes.

Please note: working hours are 07:15 to 16:30 Monday to Thursday and 07:15 to 14:30 on Friday (39 hours per week). The 07:15 start is non-negotiable.

ROLE of the Office Coordinator:

• Maintaining accurate stock records at all times
• Managing the shipping process, from placing orders through to delivery into the UK duty-paid warehouse
• Ensuring customs, excise and shipping procedures are followed correctly
• Processing data entry and stock transfers
• Processing sales orders and invoicing
• Coordinating general logistics and ad-hoc administrative tasks
• Answering calls from existing and prospective customers
• Taking and processing customer orders, alongside the secretary
• Arranging couriers and deliveries
• Loading and unloading delivery vehicles using a forklift if needed (training provided)
• Willing to support general warehouse operations, including lifting and moving wine cases, if needed

PROFILE:

• French and/or Spanish at intermediate level, ideally
• Previous experience in office administration or a similar coordination role
• Experience using computerised stock management systems is highly desirable
• Previous experience in the wine sector, or a strong genuine interest in wine
• Good numerical and IT skills, with the ability to work accurately with order processing and stock management systems
• Knowledge of customs, excise and shipping procedures, both within and outside the EU
• Knowledge of bonded warehousing would be advantageous
• Highly organised, efficient and meticulous, with excellent attention to detail
• Analytical and thorough, with the ability to think laterally and solve problems
• Excellent communication skills and a strong team-player mentality
• Comfortable working in a small team where collaboration and flexibility are essential
• Physically able to carry out warehouse duties, including lifting wine cases
• Forklift experience would be an advantage, although full training can be provided
• Must be willing and able to start work at 07:15 every morning – non-negotiable

SALARY & BENEFITS

• £30,000 – £40,000 per annum, depending on experience and skills
• Additional benefits to be confirmed