Procurement Coordinator

Overview:

Responsibilities :

• Maintains active registrations across all procurement portals frameworks and related platforms
• Ensures portal profiles certifications and company information remain accurate
• Manages user access credentials alerts and compliance documentation
• Serves as the primary point of contact within procurement portals
• Monitors portals daily for new opportunities clarifications addenda and updates
• Reviews and logs new procurement notices framework call-offs and amendments
• Maintains a centralized tracker for portal activity deadlines and the overall opportunity pipeline
• Coordinates with Practice Leads to identify upcoming opportunities and register for those which are relevant
• Conducts initial compliance checks (eligibility mandatory requirements deadlines)
• Coordinates go/no-go input collection and documentation
• Drafts and submits clarification questions in coordination with Bid Managers
• Distributes opportunities updates and amendments to relevant Practice Leaders Bid Managers and pursuit team
• Tracks bid opportunities and active bids across all procurement and contract-finder platforms ensuring timely internal distribution
• Manages submission checklists and portal-specific requirements ensuring deadlines are met without compromising quality
• Coordinates document formatting uploads file naming requirements size limits and final submission packaging
• Executes the final upload verify submission confirmation and archive submitted materials and receipts
• Tracks submission volumes deadlines outcomes and maintain a hit-rate performance reporting
• Maintains a central repository of portal instructions best practices and lessons learned
• Supports ongoing process improvements to enhance procurement tracking and pursuit efficiency

Qualifications:

• Typically with 3 years of experience in bids tenders procurement or business development support
• Experience with UK/EU public sector procurement processes and systems
• Experience working with UK portals and procurement frameworks
• Experience in architecture or construction-related field preferred
• Experience with Open Asset SharePoint and similar platforms preferred
• Proficiency in MS Office Suite including Microsoft Word Excel and Power Point
• Knowledge of construction/RIBA Design stages supply chain roles and procurement and selection routes including Design & Build EPC RFPs and design competitions preferred
• Proficient in document management systems and tracking tools
• Strong attention to detail and compliance orientation
• Strong interpersonal skills and the ability to interact with all levels of staff and clients; ability to forge trusting relationships within a diverse team
• Strong organizational skills and the ability to work on multiple projects at the same time
• Ability to proactively solve problems and apply creative practical solutions
• Ability to work collaboratively within a team while also independently managing and prioritizing multiple tasks to meet deadlines effectively
• Travel may be required

If you currently work for HKS please submit your application via the Internal Careers Portal.

Required Experience:

IC