Procurement Administrator

Your mission

• Our Core Values
  :
• Client Commitment
  :
  We put our clients first and represent them with care and professionalism.
• Trustworthiness
  :
  We safeguard what matters, respect confidentiality and protect client and company data.
• Dependability
  :
  We take ownership, deliver and follow through.
• Responsible Business
  :
  We act ethically, sustainably, and with good governance.
• Integrity
  :
  We do the right thing and take accountability for our actions.
• Continuous Improvement
  :
  We learn, adapt, and seek better ways to work.

Overview: The Procurement Administrator will provide day-to-day support to the Procurement Manager and wider business, assisting with purchasing activities and ensuring orders are processed accurately and efficiently. The role will work closely with internal teams and suppliers to help ensure purchasing requirements are met on time, within budget, and in line with company procedures.

Responsibilities:

• Raise, process and manage purchase orders in line with company procurement procedures and approval processes.
• Assist with the procurement of mobile phones, devises, accessories, and other business requirements.
• Obtain supplier quotations and compare pricing, availability, and delivery times to support cost-effective purchasing decisions.
• Liaise with suppliers to confirm pricing, place orders, and monitor delivery timescales.
• Track outstanding orders and proactively follow up with suppliers regarding delays, shortages, discrepancies, or damaged goods.
• Maintain accurate and up-to-date procurement records, including purchase orders, supplier details, quotations, and pricing.
• Update and maintain procurement systems, databases and spreadsheets, ensuring information is accurate and current.
• Work closely with the Finance team to resolve invoice queries, pricing discrepancies, and payment related issues.
• Ensure all purchasing activity is carried out in line with company policies, agreed budgets, and relevant approval processes.
• Build and maintain effective working relationships with suppliers and internal stakeholders.
• Identify and elevate purchasing issues, risks, or discrepancies to the Procurement Manager in a timely manner.
• Provide general administrative and day-to-day support to the Procurement Manager and wider team as required.

We believer our people are our greatest asset. When you join us, you're not just taking a job, you're joining a team!