Procurement Specialist Mansion House

As we evolve into Social Wellness Clubs, we are creating spaces and experiences that support every aspect of our members’ physical, mental, nutritional and social wellbeing. By bringing together expert guidance, genuine community, personalised experiences and innovative technology, we make wellness feel accessible, welcoming and easy to navigate.
Virgin Active
is committed to recruiting the finest people who share our passion for creating exceptional experiences and delivering world-class service every day. We are looking for
Procurement
Specialist to join our
Finance
Team
.

This role will provide day-to-day support to our club colleagues and internal teams, helping to ensure procurement processes run smoothly, efficiently and in line with company policies and controls. The successful candidate will act as an important link between the Procurement team, our clubs, accounts and wider business stakeholders. They will provide hands‑on administrative and operational support across procurement activities, supplier management, invoice queries and our ZIP I2P (Procure-to-Pay) system.

Experience working within a Technology procurement/spend category would be beneficial.

• Act as a key point of contact for clubs on procurement queries, providing timely, solutions-focused support through to resolution.
• Support Procurement and Accounts with supplier onboarding, due diligence, invoice queries, purchase orders, and accurate supplier documentation.
• Provide day-to-day administration and support for the ZIP I2P system, including user queries, troubleshooting, system data, and reporting.
• Assist with sourcing activities, supplier communications, quotation exercises, procurement projects, spend analysis, and procurement documentation.
• Partner with Clubs, Accounts, and internal stakeholders to ensure procurement activity follows company policies, processes, and controls.
• Identify opportunities to improve procurement processes, system efficiency, user experience, and overall team effectiveness.

• Experience in a procurement, purchasing, accounts, finance administration or similar operational role.
• Strong organisational and administrative skills, with excellent attention to detail.
• Ability to manage multiple requests and priorities in a fast-paced environment.
• Strong communication and stakeholder-management skills.
• A customer-focused approach, with the ability to build effective relationships with colleagues across the business.
• Good analytical and problem-solving skills.
• Comfortable working with procurement, finance and/or business systems.
• Good working knowledge of Microsoft Office, particularly Excel.
• Experience supporting a Technology spend category, including areas such as software,hardware, IT services or telecommunications.
• Experience working with a Procure-to-Pay (P2P) or procurement system.
• Experience with ZIP or a similar procurement/I2P platform.
• Experience working with supplier onboarding, due diligence and invoice processes.
• Previous experience working within a multi-site or decentralised organisation
• 25 days (excluding bank holidays) annual leave, plus a Celebration Day – and we want you take them
• Access to Scottish Widows Pension with us matching contributions up 5%
• Complimentary Virgin Active membership for you and a buddy. You can also get free membership for your children too, ability to take advantage of our Club V.
• Private Dental and Healthcare Insurance – your physical health is important, and we want you to have the access to healthcare should you require it.
• Life Assurance 4x your salary – which we hope you will not need.
• We want you to love Virgin Active like we do, so you get discounts across Virgin active – everything from guest passes to 50% offPTsessions.
• You will…