Workplace Manager

About Marex

Marex Group plc (NASDAQ: MRX) is a diversified global financial services platform providing essential liquidity, market access and infrastructure services to clients across energy, commodities and financial markets. The group provides comprehensive breadth and depth of coverage across four core services: clearing, agency and execution, market making, and hedging and investment solutions. It has a leading franchise in many major metals, energy and agricultural products, with access to 60 exchanges.

The group provides access to the world’s major commodity markets, covering a broad range of clients that include some of the largest commodity producers, consumers and traders, banks, hedge funds and asset managers. With more than 40 offices worldwide, the group has over 2,300 employees across Europe, Asia and the Americas.

Real Estate and Workplace, together with the Suppliers and Procurement Department has close ties with all the businesses and IT to ensure that Marex sources the right goods, services and data and maintains controls and permissions around distribution and apportions costs.

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The Workplace Managers role for Real Estate & Workplace will provide workplace/facilities coordination across all sites in the United Kingdom (and some sites within Europe) to provide sufficient day-day facilities operations and preventative & planned maintenance for our sites. The position will require good working knowledge of office health & safety practices and would need to undertake and coordinate site operational projects and upgrades.

You will be responsible for all ‘FM Soft Services’ including reception and guest services on site and general administration relating to the full operation of our offices.

• Thorough understanding of facilities management operations primarily focused on ‘Soft Services’ along with a good understanding of building maintenance, and specialist operational requirements to facilitate a high class and modern built environment for our people
• Management of vendors and contracts for facilities related services, such as building maintenance, janitorial, amenities, plant service, catering, recycling/waste management, equipment maintenance, mail/post/shipping services, ergonomics and health and safety services locally.
• Implementation of building and site premises physical security
• The role may also require aspects of planning, programme co-ordination, management of alterations, building and space management change, layout and coordinating with the facilities technical team.
• Manage any local staff including reception, facilities coordinators that are within our agreed supervision remit
• Performs site inspections regularly to determine any corrective actions
• On site facilities sustainability programmes
• Contract management of facilities suppliers and vendors
• Ownership of the shipping and receiving process on site
• Provides input for annual operation budgets. Monitor spending working closely with finance support teams . Meet with vendors to review cost and services
• Work closely with our procurement teams for sourcing vendors and appropriate approvals sought
• Complete daily facilities requests and assisting with office moves.
• Ownership of the helpdesk ticket process for the site(s)
• Building permit process and allocation

• Excellent verbal and written communication skills
• A collaborative team player, approachable, self-efficient and influences a positive work environment
• Demonstrates curiosity
• Resilient in a challenging, fast-paced environment
• Excels at building relationships, networking and influencing others
• Strategic collaborator with insight and agility, able to anticipate future challenges, ensuring operational effectiveness

• 2- 3years min Facilities or similar administration experience in a corporate environment in REW, Finance or related field is preferred
• Self-motivated and knowledgeable of office operations
• A practical sense, attention to detail and ability to implement
• Problem solving skills along with the ability to communicate complex cocepts and change clearly
• Understanding of…