Assistant Facilities Manager - One Barts

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As an Assistant Facilities Manager, your primary responsibilities revolve around supporting the effective management and maintenance of the building and to establish, develop, control and manage, on behalf of the Landlord, the services and operations to the property. To ensure compliance with all statutory regulations, internal policies and procedures and best practice in the continued delivery of a multi-let office building.

The property is a 215,000 Sq. ft development located within the Smithfield/Farringdon area. The property is fully occupied and is great example of a best-in-class trophy asset.

The building has a dedicated Smart Spaces app that allows contactless access from street to desk, smart functions including occupancy monitoring, air quality monitoring, heating, and lighting controls, as well as a community social wall and event bookings.

Designed to deliver a world-class working environment, the building amenities include luxury showers, changing rooms, lockers, cycle spaces and a Wellness room. Plans are underway for the introduction of an on-site gym and coffee bar.

The building has a service charge budget of circa £4,000,000 with a year-end date 31stof December.

• Security Service Partner
• Front of House/Reception Team
• Housekeeping Service Partner
• Mechanical and Electrical Service Partner
• Fabric handyperson

• Contract managers for Security (including Front of House) and Housekeeping Services. Attending monthly meetings for these main services. Day to day management and monitoring of M&E contract staff and sub-contractors.
• On site contracted service team manager meetings on a weekly basis to ensure coherent working.
• Fabric maintenance service partners - communicating with contract manager, and other personnel.
• Client Landlord; the Landlord's architect, surveyors, consultants, insurance agents & surveyors, marketing agency and letting agents.
• Ashdown Phillips & Partners; MD, Directors, surveyors, consultants, staff, and fellow centre/building managers.
• Health & Safety Consultants; asbestos surveyors, Local Authority H&S Officers.
• Regional Fire Brigade;
  Fire Officers.
• Occupiers: their consultants, fit out agents and service partners.

• Assisting the Facilities Manager in ensuring compliance with regulations and health, safety, environment, security and cleaning standards.
• Managing landlord and occupiers' expectations, having regard to set financial limits.
• Supporting the monitoring and management of budgets to ensure costs, quality standards and efficiencies are achieved to target.
• Work with key stakeholders in developing and managing events at the property.
• Contribute to developing strong relationships with occupiers through dynamic engagement opportunities.
• Help drive the Company's sustainability pledge and act as an ambassador for Ashdown Phillips in communicating the Client's objectives in relation to sustainability.
• Support the FM on collaborating with the local community in establishing the property as part of a wider network supporting CSR initiatives.
• Lead on occupier engagement initiatives and events on site.

• Support the Facilities Manager to ensure the cost-effective provision of agreed Facilities Management services for the Landlord, as required.
• Contribute to the procurement of and subsequently manage, the provision of relevant services (e.g., M & E, Security and Cleaning), ensuring optimum service standards from internal/external sources.
• Contribute to the forecasting, and then subsequently monitor and control budgets, ensuring costs are properly allocated against the respective property schedule, contained within agreed levels and corresponding reports provided as required.
• Assist the Facilities Manager in ensuring compliance with all statutory and internal obligations applicable to the ongoing occupation, operations, and maintenance (including project work) of the property.
• Maintain, establish and develop appropriate relationships and communication channels with all occupiers and other stakeholders (including members of the public, colleagues, line manager and client representatives) to ensure that service levels are maintained and improved, having regard to relevant budgetary constraints.
• Manage and develop relationships with service partners to ensure compliance with contracts and continued delivery of agreed services.
• Support the Facilities Manager in ensuring all building services and life safety systems are maintained within relevant scheduled frequencies and inspections deadlines.
• Contribute towards the marketing of the property, monitoring and managing digital and other media where necessary.
• Identify, propose, and develop environmental and sustainability opportunities for implementation, setting objectives and monitoring progress.
• Support the Facilities Manager in maintaining a…