Executive Assistant – UHNW Property Portfolio

The Opportunity

A prestigious London-based Family Office is seeking an exceptional Executive Assistant to support the Executive Office of a UHNW Principal, with primary responsibility for oversight and coordination of a UHNW property portfolio.

This is a senior, high-trust appointment requiring a commercially astute, highly organised and discreet professional who can seamlessly integrate traditional executive support with hands‑on operational oversight of multiple private residences.

The successful candidate will act as the central coordinating authority across properties, household teams, managing agents, contractors and professional advisors — ensuring the portfolio operates to the highest standards at all times.

• Provide senior‑level executive support to the Principal(s) and Executive Office.
• Act as a trusted right hand, managing priorities, tracking actions and ensuring follow‑through across all property‑related matters.
• Prepare detailed reports, briefing papers and portfolio updates.
• Coordinate meetings with managing agents, contractors, advisors and household leadership teams.
• Maintain absolute discretion and confidentiality at all times.
• Oversee the administration and coordination of multiple UK and international residences.
• Serve as the primary liaison between the family, estate managers, household staff, managing agents and external contractors.
• Ensure all properties are maintained and presented to exceptional standards, ready for occupation at short notice.
• Maintain oversight of service contracts, warranties, insurance policies and asset registers.
• Monitor block management companies and managing agents to ensure agreed service levels are delivered.

• Coordinate planned and reactive maintenance programmes across the portfolio.
• Track refurbishments, improvement works and capital projects from instruction through to completion.
• Obtain and assess contractor quotations; monitor costs and budget alignment in coordination with the Executive Office.
• Arrange inspections and ensure timely resolution of follow‑up actions.
• Maintain meticulous documentation relating to works, compliance and servicing.

• Liaise with managing agents regarding ASTs, renewals and tenant negotiations.
• Represent the family in dealings with block management companies, freeholders and local stakeholders.
• Monitor agent performance and elevate issues where required.

• Maintain oversight of landlord compliance obligations, including health & safety, fire safety and statutory servicing.
• Coordinate risk assessments and inspections.
• Ensure all properties meet regulatory requirements, with organised and up‑to‑date documentation maintained centrally.
• Track property‑related expenditure and contractor payments in coordination with the finance team.
• Assist with maintenance and capital expenditure budgeting and forecasting.
• Produce structured portfolio summaries and performance updates for the Executive Office.
• Identify and implement system and process improvements across the portfolio.

• Ideally degree‑educated, with a strong academic background.
• Demonstrable experience within a UHNW, HNW or Family Office environment.
• Prior exposure to residential property administration, property management, estate coordination or asset oversight within a private or HNW setting is highly desirable.
• Strong understanding of UK residential property processes and landlord compliance obligations.
• Commercially aware, financially literate and confident reviewing budgets, invoices and contractor proposals.
• Highly organised with exceptional attention to detail and strong documentation discipline.
• Discreet, emotionally intelligent and accustomed to handling confidential information.
• Confident liaising with senior advisors, managing agents, contractors and household teams.
• Able to manage multiple concurrent projects while maintaining calm and precision under pressure.