Private PA & Property Manager

Get AI-powered advice on this job and more exclusive features.

This range is provided by United Gulf Management Ltd. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Direct message the job poster from United Gulf Management Ltd

Property & Private Office Operations Manager – Marylebone, London

We are a small, close-knit team offering property management and concierge services to a high-net-worth (HNW) international family with several homes in and around London. We’re looking for a switched-on, experienced individual who can hit the ground running in a varied and fast-paced role. This is an exciting opportunity for someone who thrives in a multifaceted environment and enjoys working autonomously as well as collaboratively.

Preferred Candidate Profile

• Degree-level education preferred (not essential with sufficient relevant experience)
• 5+ years’ experience in private property management
• Previous experience as a PA or Office Manager
• Job Type: Full-time
• Start Date: ASAP
• Hours: Monday–Friday, 9:30am–5:30pm
• Evening and weekend support occasionally required, especially in summer months – paid separately. We respect work-life balance and do not expect unnecessary overtime.
• Holiday: 25 days + bank holidays + your birthday off
• Deliveroo lunch every Friday
• Lunch covered when visiting properties outside of London
• Private medical cover after 1 year of service

Key Responsibilities

Property Management – 7 London-based properties:

• Conducting weekly property visits (locations are local – Lime bike commute encouraged)
• Coordinating maintenance and servicing of household systems (e.g. lifts, gates, chandeliers, AC, security)
• Managing household bills: council tax, insurance, general household purchases
• Overseeing household staff schedules and task lists

Personal Assistant Duties – Supporting the family and Company Director:

• Diary and inbox management
• Scheduling appointments and travel
• Liaising with suppliers and service providers
• General office administration

Procurement & Administration:

• Overseeing contractors and checking invoices
• Keeping accurate records and maintaining budgets

Research & Concierge Support:

• Sourcing luxury and day-to-day items or services
• Booking restaurants, health & beauty appointments
• Coordinating travel, hotels, and private aviation
• Managing returns, errands, and bespoke requests

Ad Hoc / Project Support:

• Overseeing property projects, from minor works to full refurbishments
• Managing H&S compliance, liaising with trades, contractors and specialists

Skills & Attributes

• Emotionally intelligent and calm under pressure
• Highly organised, able to multitask effectively
• Flexible, proactive, and solutions-focused
• Strong sense of discretion and professionalism
• Comfortable in high-energy, occasionally high-pressure environments
• Good numeracy and understanding of household accounts and costings

Application Process

Please submit your CV and a short cover letter explaining why you are the right fit for this role. Applications without a cover letter will not be considered.

• 1st Round: Zoom interview
• 2nd Round: In-person interview with aptitude tests (Marylebone)
• 3rd Round: Paid trial day

• Seniority level
  
  Mid-Senior level

• Employment type
  
  Full-time

• Job function
  
  Management and Manufacturing

Referrals increase your chances of interviewing at United Gulf Management Ltd by 2x

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.