Site Manager

Facilities Manager (Fixed Term Contract)
London
About Artic Building Services
Artic Building Services is a leader in Hard Facilities Management across London and the Home Counties. We offer a comprehensive suite of technical and engineering solutions, ensuring the smooth operation of your Mechanical, Electrical, and Hard FM Plant.
Job Description:
Facilities Manager
Location: London E9 6SR

Working Hours: Monday to Friday, 8am - 5pm
Employment Type: Contract - until 31/03/2027
Start Date: ASAP
About Artic Building Services: Artic Building Services is a reputable and expanding leader in integrated building solutions. We specialise in delivering high-quality, efficient, and sustainable environments for our clients across a broad spectrum of sectors. Committed to operational excellence and client satisfaction, we foster a safe, innovative, and collaborative workplace for our team. Our expertise encompasses construction, renovation, ongoing maintenance, and facilities management, making us a one-stop solution for building service needs.
Job Summary: We are seeking a highly motivated and experienced Site Manager to join Artic Building Services. In this pivotal role, you will oversee the comprehensive management and daily operations of our facilities, ensuring a safe, efficient, and comfortable environment for all stakeholders. The ideal candidate will demonstrate strong technical acumen, outstanding organisational skills, and a proactive leadership style, consistently driving operational excellence across all areas of responsibility.
Key Responsibilities:

• Operations & Maintenance:
• Develop, implement, and manage robust preventive and reactive maintenance programmes for all building systems (including HVAC, electrical, plumbing, structural, fire safety, and security).
• Demonstrate proven experience managing prestigious office environments and commercial properties to meet all soft FM requirements.
• Coordinate all necessary PPM, repairs, renovations, and infrastructure improvements, minimising disruption to operations.
• Optimise the efficiency and operation of all building systems through effective energy management and utility optimisation strategies.
• Conduct regular facility inspections to identify and promptly address issues, maintaining high standards of cleanliness, safety, and functionality.
• Safety & Compliance:
• Ensure all facility operations adhere to local, state, and federal regulations, building codes, and applicable health and safety standards (including OSHA and ADA).
• Develop, implement, and regularly update emergency preparedness plans, including disaster recovery and business continuity strategies.
• Lead safety training and foster a strong safety culture among all employees and contractors.
• Vendor & Contractor Management:
• Negotiate and manage contracts with external service providers and contractors (e.g., cleaning, landscaping, security, waste management).
• Monitor third-party service providers to ensure strict adherence to SLAs and the highest quality standards.
• Source and evaluate bids and proposals for projects and services, ensuring cost-effectiveness and best-value procurement.
• Strategic Planning & Optimisation:
• Contribute to long-term strategic planning regarding facility requirements, space utilisation, and asset management.
• Drive the implementation of sustainable practices and energy-efficient solutions to reduce environmental impact and operating costs.
• Continuously evaluate and recommend new technologies or operational methodologies to enhance facility efficiency and performance.
• Stakeholder Relations:
• Act as the primary point of contact for all facility-related queries from internal teams and management.
• Champion a culture of outstanding internal client service in the provision and management of facilities.

• Education:
  
  Relevant professional qualifications or certifications.
• Experience:
• Minimum 5 years of progressive experience in facilities management, with at least 3-5 years in a managerial or leadership role.
• Demonstrated track record managing complex building systems and diverse facility operations.
• Experience in budget management, contract administration, and vendor negotiation.
• Technical
  
  Skills:
• Comprehensive knowledge of building codes, safety regulations (including OSHA), and environmental compliance.
• Proficiency with Computerised Maintenance Management Systems (CMMS).
• Familiarity with HVAC systems and soft FM practices.
• Strong skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Soft Skills:
• Exceptional leadership, team management, and interpersonal skills.
• Outstanding organisational, reporting, and compliance management abilities.
• Strong problem-solving, decision-making, and critical thinking skills.
• Excellent written and verbal communication skills, confidently interacting at all levels of the organisation and with external partners.
• Proven ability to manage multiple projects simultaneously, prioritise effectively, and consistently meet deadlines.
• High integrity, professionalism, and commitment to…