Governance Manager Job London area,Greater London England UK,Management

Governance Manager

We are looking for someone to join our fantastic team at Somerset House Trust. As the home of cultural innovators, the Trust connects creativity and the arts with the broader society. This role will ensure the organisation runs smoothly by supporting the Chief Operating Officer, who is also the Company Secretary. The post holder will support the Trust in running boards, compliance and governance processes.

They will also be responsible for ensuring that projects and other commitments are delivered on time and in full.

Somerset House pursues a ‘Step Inside, Think Outside’ spirit and is born from the creative community we nurture - the experience and perspectives we host across background, age, race, and stage, and the intersections and crossovers we encourage.

What we are looking for: 1. Shape and manage the end-to-end board/committee preparation and follow-up process

Schedule all board and committee meetings at least 1 year in advance (this currently includes a Board of Trustees and its two sub-committees)
Manage the board meeting runway – maintain forward agenda plans, develop agendas, manage review and preparation meetings, manage pipeline for all papers ensuring sufficient time for review and editing
Ensure meetings run smoothly for all attendees – hosting, facilities, equipment etc
Minute meetings, issuing drafts to Chairs within 1 week
Maintain the actions log and ensure delivery on track between meetings

2. Proactively lead in progressing projects and continuous improvement in governance

Ensure board and committee terms of reference and delegation frameworks are up to date
Identify and act on opportunities to improve board and governance effectiveness, running periodic reviews
Deliver agreed improvement projects, working with external advisors where necessary
Prepare board papers on governance matters
Manage the risk register process, ensuring registers up to date and that actions are being delivered
Manage the policy register, ensuring necessary policies in place and reviewed to schedule

3. Anticipate and provide Trustee administration and support needs

Manage Trustee administration and processes for appointments and terms ending
Ensure all new Trustees are appropriately inducted
Ensure Trustee training is up to date and maintain awareness of changes in compliance regime
Administer all statutory submissions to Companies House and Charities Commission
Maintain filing of all papers – including library of core documents (primary admin for Board Effect software)
Support board and committee chairs or working groups to deliver projects or other work as required

4. Where the role allows, work with the COO team to improve efficiency and effectiveness across the Trust

Progress work or projects on behalf of the COO
Support with standardising progress reporting
Support with insurance claims, largely overseen by the Finance Director & COO

For a full list of the job responsibilities, please see the job pack.

Skills, knowledge & expertise required for the role:

Professional governance and / or Company Secretarial experience, with knowledge and practical understanding of Company Law, Charity Law, and effective governance processes
Managing the runway for board meetings to ensure desired outcomes achieved
Leading on governance reviews and projects (with support from external experts as required)
Preparing accurate and meaningful minutes with clear actions and minimal changes to drafts
Ideally previous experience as an EA and / or in managing insurance
Proactive and extremely organised – ability to plan ahead and take initiative to progress work and meet deadlines
Effective & efficient communicator – plans and progress clearly communicated face to face and in writing, comfortable dealing with busy Trustees
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