Executive Business Partner

We are looking for an Executive Business Partner to help run the organisation at higher capacity as we grow and multiply our impact over the coming years.

Key information

Role: Full time, permanent.

Reports to: Chief of Staff (Jonathan), supporting the Executive Director (Fynn) day-to-day.

Location: In-person in London, UK or in SF, US;
We are able to sponsor work visas. Daily overlap with SF working hours required (at least roughly 3-4 hours).

Compensation:

• For San Francisco, US: $128,008 - $157,718 + up to 3.5% 401(k) match

If our posted range would meaningfully affect your decision to apply, we'd encourage you to apply anyway and flag it in your application. We're happy to discuss compensation in more detail before an offer if it would affect your decision.

Ideal start date: As soon as possible.

The Safe AI Forum (SAIF) is a US 501(c)(3) and we advance international cooperation to reduce extreme AI risks. We focus on fostering coordination, cooperation, and communication across the most important AI jurisdictions. Our flagship programme, the International Dialogue on AI Safety , brings together senior computer scientists and AI governance experts from multiple jurisdictions, and we also run workshops, working groups, and a variety of other programmes.

We're a team of 16 based across the UK and North America. Over the next 12-18 months, the SAIF team will grow a lot, expand and launch new programmes, and move into a new phase of our organisational history. We're impact-focused and move quickly, balancing rigour with speed and taking genuine ownership of outcomes. Our culture is warm and collaborative. People make time for each other and assume good intentions, even while working at pace on high-stakes problems.

Become the nerve centre of SAIF's executive team

SAIF is establishing an Office of the Executive Director to run the organisation at higher capacity as we grow. The effectiveness of the Executive Office will be one of the key multipliers on SAIF’s growth and impact over the coming years. You will work alongside the Deputy Director and Chief of Staff to support the ED.

Your mandate is to be the nerve centre of the executive team. You will build and maintain the most complete picture at SAIF of the leadership team's time, commitments, and follow-through, and manage across it. You will begin with Fynn: running his inbox, calendar, meeting preparation, travel, and commitments end-to-end. Over the following months, you will extend this support to Jonathan (Chief of Staff) and Sophie (Deputy Director), using systems you design and own.

As the organisation grows, this coordination function will be crucial for SAIFs success.

• Nerve centre for the executive team: Design, build, and run the systems that make the Executive office function, and extend calendar, inbox, and logistics support to the Chief of Staff and Deputy Director over your first months.
• Office of the ED coordination: Draft agendas, keep decision logs, and chase follow-ups. Write internal communications like all-hands updates and announcements. As the leadership team grows, run the coordination between the ED, Deputy Director, Chief of Staff, Head of Operations, and team leads.
• Executive operations for the ED: Own Fynn's calendar, triage and track his inbox, draft replies, and manage his travel.
• Meeting preparation and follow-through: Prepare briefings and background for Fynn's engagements with funders, labs, scientists, government stakeholders, and the wider ecosystem; capture actions, chase follow-ups, and hold him accountable for his commitments.

SAIF will double in size over the next 18 months. We expect responsibilities across the executive team to shift and develop significantly over that period, and there is significant scope for this role to expand beyond its core. How far and how fast it does depends on organisational needs and on your performance, interests, and the seniority you bring. Depending on those, the role could grow to include:

• Special projects across the organisation: high-priority, under-scoped, high-stakes projects that fall between existing areas of responsibility.
• Managing SAIF's executive support function: we expect to add EBPs and ExAs for other senior staff and teams across the org. You could hire, onboard, and manage that group becoming the person who runs executive support at SAIF.
• Driving adoption of org-wide processes and tools: leveraging your context and…