Events Coordinator

Responsibilities

• Plan and deliver a varied programme of in‑person and virtual events across the UK and Ireland, from intimate round tables to large‑scale Forums and Headline events
• Own the end‑to‑end event timeline, from initial brief through to post‑event wrap‑up
• Coordinate AV production and technical requirements for both physical and virtual formats
• Maintain event documentation, running orders, and briefing packs
• Coordinate all logistics including travel, accommodation, catering, signage, and delegate materials
• Coordinate speaker logistics, from booking confirmation through to on‑the‑day contact
• Brief and lead the on‑site team, ensuring every element runs to schedule
• Act as the operational point of contact on the day, resolving issues as they arise
• Deliver post‑event breakdown, supplier reconciliation, and feedback capture
• Work closely with the Marketing team to make sure landing pages are published before and after each event
• Draft and deliver pre‑event and post‑event communications
• Prepare and distribute invitations
• Track registrations against targets and drive attendance through timely follow‑up
• Support social media activity around each event
• Use Cvent, Reg Fox and Salesforce for registration management, data capture, and reporting
• Produce post‑event reports covering attendance, feedback, and spend
• Support the Partnership and Strategy Manager with sponsor set‑up and on‑site delivery
• Help ensure sponsor deliverables are met at every event

• Five or more years coordinating high‑quality events for a senior or executive audience
• Experience delivering both in‑person and virtual events
• Confident with AV requirements and virtual platforms including Zoom and Microsoft Teams

Demonstrates expertise in coordinating high‑quality in‑person and virtual events, managing logistics, and ensuring seamless execution while effectively communicating with stakeholders and attendees.