Buyers Administration Assistant - Entry to Level 2

London, UK

Posted Tuesday 13 January 2026 at 01:00 | Expires Tuesday 24 February 2026 at 00:59

We’re the feel-good fashion brand making style accessible and fun for over 55 years, on our website, mobile app and over 300 stores in the UK.

By living our values - we play to win, customer obsessed, we are one and it starts with me - we deliver That New Look Feeling for our customers and each other.

Buying is a fast paced, exciting environment where no two days are the same. It is the department that brings together creative inspiration and commercial planning to deliver the best ranges for our customer. Our customer is at the heart of everything we do. We curate brands and build balanced ranges to ensure we are delivering the latest trends, alongside key wardrobe essentials and each season’s must have pieces, giving her everything she needs for her wardrobe every season.

• 40% staff discount plus friends & family discounts throughout the year
• Access to our reward platform for external discount and offers
• Profit related bonus scheme
• Option to join our Healthcare Private Medical Scheme
• Virtual GP access for you and your children – it allows you to speak to a doctor at a time and date that suits you
• All employees are covered by our life assurance policy from day one
• Unlock extra leave with our buy more holiday scheme.
• Celebrate YOU! Enjoy an extra paid day off on your birthday each year
• Enhanced maternity, paternity and adoption leave, and shared parental leave (eligible after 2 years’ service)
• Spread the cost of your commute with interest-free season ticket loans
• Do your bit for the environment and save money with our Cycle2
  
  Work scheme
• We're proud to partner with the Retail Trust and Fashion & Textile Children's Trust

• Strategy awareness at Group and Department Level
• Awareness of Branded portfolio vision
• Managing daily /weekly tasks in line with Ways Of Working (WOW)
• Preparation for Departmental Meetings
• Supporting the Buying team with data entry into the planning tool

• An understanding on brand/product curation. Potential to attend brand product meetings to view collections for the upcoming seasons and select key pieces for New Look
• Monitor the market & trend analysis, present any gaps on the department
• Regularly complete comp shops + New In reports to see what competitors are offering
• Working to the Critical Path to meet all deadlines, working closely with MAA to oversee the department Critical Path and delivery schedule
• Dealing with issues arising with orders both internally and externally
• Taking ownership of finding solutions

• Diary management:
  Managing senior team diary invites and coordinating various diaries
• Coordinating barcode process
• Supporting commitment through the weekly team updates
• Assisting the team with supplier slippage management
• Actioning any order amendments under direction from the B&M team
• Managing ecom imagery process and working closely with the studio team, ensuring imagery is received from the brands ahead of go live dates

• Basic understanding of trade reports
• Basic understanding of trade decisions
• Review weekly best sellers
• Bring ideas/solutions to the table
• An understanding of the New Look Customer
• Basic understanding of our Customer Insight and Market Share
• Actively contributing in trend and competitor analysis, making recommendations for changes or developments
• Ongoing familiarity of the competition’s product range
• Completing and reporting back on NL store visits and competitor shops

• You have a strong awareness of current fashion trends and a good understanding of the high street landscape.
• Highly organised with excellent attention to detail and accuracy in everything you do.
• A confident communicator who builds positive relationships across teams and with suppliers.
• Passionate about product, with a genuine interest in how ranges are built and brought to market.
• Previous experience within Fashion/Retail and/or in a Buying Admin Assistant role is advantageous.
• A fashion-related qualification or degree is desirable, but not essential.

We care about you and the planet and believe fashion should be a force for positive change . We celebrate inclusion and diversity in everything we do. We’re proud of our inclusive culture and our talented team members who embrace our shared purpose, behaviours and values.

We prioritise development, offering training to support your progression, so you can be your absolute best and achieve your goals.

We pride ourselves on being a flexible employer, our colleagues work a range of patterns. If you have a specific pattern in mind, we're keen to discuss this with you in line with the output needed for the role.

Please ensure that your CV is in simple format e.g. Microsoft Word when applying using your CV to ensure smooth application process.

Job Family RBY
000 - Retail Buying Generalist/Multidiscipline