Sales & Lettings Administrator
Job in
Greater London, London, Greater London, W1B, England, UK
Listed on 2026-09-27
Listing for:
Dove & Hawk, incorporated
Full Time
position Listed on 2026-09-27
Job specializations:
-
Sales
Real Estate Sales, Residential Real Estate, Business Administration -
Real Estate/Property
Real Estate Sales, Residential Real Estate, Business Administration
Job Description & How to Apply Below
Sales & Lettings Administrator – Hendon – £30,000 – £33,000 DOE
Our client, a well-established independent estate agency are looking for an experienced Sales & Lettings Administrator to join their office in Hendon.
We’re looking for someone with a proactive mindset, a can-do attitude and a genuine passion for supporting teams to achieve their branches goals.
Key Responsibilities:- Lettings Administration:
- Preparing contracts to be signed electronically or in person
- Preparing terms and conditions
- Sending out Valuation letters
- Entering information on Reapit
- Protecting deposits
- Carry out Right to Rent checks & Land Registry checks
- Anniversaries:
- Communicating with both landlord and tenant
- Negotiating the new rent
- Section 13 Process
- Sending out closing packs
- Invoicing Let Only Landlords
- Reprotection of deposits
- Rent guarantee renewals
- Submitting and follow up rent guarantee claims
- Vacating:
- Arranging check outs
- Comparing check in – check out reports and liaising with both landlord and tenant
- Arranging for refund of deposit
- Sales Administration:
- Valuation/offer letters
- Preparation of property particulars
- Terms and conditions & sellers enquiry forms
- Sales agreed memorandums
- Exchange letters & invoicing
- Spectre:
- Sending out canvassing letters for sales and lettings
- Looking at the market and canvassing stock that’s on the market that we have visited or previously marketed
- 20/20 campaigns, new to the market / under offer / sold on your street
- General Office Duties:
- Petty cash control
- Monitor timings
- Report any issues to Directors
- To place orders of leaflets for sold/let properties
- Organise the key book system and ensure keys are registered with photos on Reapit
- Ordering of boards
- Rightmove plus properties in focus every month etc.
- Previous experience in a Sales and/or Lettings Administrator role
- Excellent IT skills including use of AI
- Excellent communication skills
- Good time management skills
- Proactive nature
Salary: £30,000 – £33,000 DOE
Working Arrangements: Monday – Friday 9am-6pm, office based
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