Casual Lettings Site Keeper

Job Purpose and Context

The Lettings Site Keeper supports the site team by carrying out a range of duties, including security, safeguarding, and the supervision of the site and related equipment to allow pre-booked community groups to use the school facilities. The post holder will be expected to work flexibly and with initiative across the Trust to ensure facilities are safe, secure, and ready for out-of-hours activities.

The post holder may be asked to work across all schools within the Trust. The Lettings School Keeper will be deployed to each school by one of the above listed persons in order to cover lettings requirements. There will also be opportunities to cover Site Keepers during normal school hours where there is additional site capacity required. The post holder may be required to carry out tasks as requested by your line management that are commensurate with the grade of the post.

Roles and Responsibilities

Maintenance, Assets & Facilities

• Work with customers for the setting up and tidying away of any equipment required for activities, ensuring the premises are prepared for out-of-school use.

• Ensure that all facilities are clean, fit for use, and secure.

• Assist with the cleaning of the facilities, including basic maintenance tasks and inspections.

• Provide access, where possible, to the premises and classrooms in the event of snow, minor flooding, or similar emergencies.

• Support with basic tasks associated with the site team, such as event setup and keeping the site well presented.

Health, Safety, Security & Fire Management

• Operate the intruder and fire alarm systems.

• Provide emergency first aid cover and act as the fire warden on site for our customers.

• Act as a key holder, carrying out security procedures for the buildings and grounds.

• The routine and non-routine opening and securing of premises and grounds.

• Providing access, where possible, to the premises and classrooms in the event of snow or minor flooding or similar emergency situations.

• Carrying out school based procedures in the event of fire, flood, breaking and entering, accident or major damage.

• Quickly respond to emergencies and take steps to reduce any risk of emergency accordingly.

• Carry out in-house tests, check, inspection and service (including fire alarm test, fire equipment & escape route checks, asbestos condition checks, plant, equipment & buildings) on time and record on the relevant system.

• Act as the Pool Plant Operator if the site has a swimming pool.

• Ensure the site is clear of hazards, traffic is safe for users, and the premises are accessible to all, especially regarding emergency evacuation for those with special needs and disabilities.

• Record and report any accidents, incidents, near misses, or reactive repairs through the Trust’s reporting process.

• Carry out routine health and safety walks. Make the Site Manager aware of any external and internal health and safety issues and report them onto the asset, helpdesk and compliance management software.

Lettings, Customer Service & Compliance

• Be responsible for the control of users with regard to their behaviour, taking appropriate action when persons fail to comply with operating procedures.

• Advise customers on the correct use of the facilities.

• Carry out routine procedures or spot checks on lettings groups inline with our policy, ensuring users have pre-booked and sign in and out of the school's register.

• Ensure all groups maintain their own attendance register and remain within their pre-booked area and allocated time slot.

• Dealing with Premises related enquiries from visitors, contractors, staff, and lettings clubs, and where appropriate, advise the school lettings administrators of their presence.

• Ensure that all room set-ups are done in a timely manner to help facilitate the smooth running of the school.

• Use computer systems such as the helpdesk and lettings booking system

General Duties

• Be available for an hour or two at least once a month to attend a line management meeting during normal school hours.

• Undertake any appropriate training considered necessary to fulfil the role.

• To be flexible with working times and willing to assist when needed, sometimes at short notice or at…