Shipping Operations Executive

Job Summary

Coordinate vessel operations and liaise with relevant parties to ensure timely port calls, crew changes, and compliance with local maritime authorities.

• Coordinate bunkering, ship spares and provisions, CTM, and crew change operations with relevant parties to ensure smooth vessel servicing
• Communicate with Masters, Principals, and local authorities (MPA, ICA, PSA) to monitor port call progress and provide timely operational updates
• Prepare and submit all necessary applications to MPA, ICA, and PSA for vessel arrivals, departures, and crew change formalities to ensure regulatory compliance
• Monitor vessel schedules and deliver regular updates to all concerned parties to support operational planning
• Perform other ad hoc duties as assigned to support maritime operations

• Demonstrate knowledge of MPA, ICA, and PSA procedures and customs regulations to manage vessel clearance efficiently
• Communicate effectively in English; ability to communicate in Mandarin is an added advantage for liaising with China customers
• Apply strong organizational and time management skills to multitask and prioritize operational activities effectively
• Work independently and collaboratively within a team to achieve operational goals
• Possess 1-2 years of experience in a similar operations role, preferably within the ship agency industry
• Be available to commence work immediately