Vessel Operations Executive

Responsibilities

• Coordinate agency appointments, review the PDAs and FDAs for Owner needs.
• Interface with ship manager, charterers, agents and vessels regarding voyage orders, vessel itineraries etc.
• Coordinate with ship manager and control of updates Q88/HVPQ records.
• Monitor vessel movements and performances.
• Provide guidance and support to vessels on operational, compliance, and safety matters.
• Coordinate with ship manager, charterers, brokers for proper planning of bunker supplies and coordination with bunker suppliers.
• Attend the vessels to oversee maintenance and compliance to Owner and safety standards.
• Perform & maintain records for the voyage expenses and verify bills received from agents and any third parties.
• Support Charterers for port information inquiries for prospective vessel’s employment.
• Guide postfix team to calculate voyage laytime, ensure chart-hire and freight are correctly calculated, and verify accuracy of all invoices before sending to Accounts department to settle.
• Oversee daily operations of assigned vessels, ensuring safety, compliance, and performance standards are met.

• Diploma/Degree in Maritime Studies, Marine Engineering, Logistics, or related field (preferred).
• 3–5 years’ experience in vessel or shipping operations.
• Familiar with voyage planning, PDAs/FDAs, Q88/HVPQ and port procedures.
• Knowledge of laytime, bunker coordination and vessel performance monitoring.
• Experience with IMOS/Veslink, Dataloy or similar maritime operations systems will be an advantage.