School Receptionist

About the Position

We are seeking a dedicated and professional Full-time School Receptionist to join our educational institution. The ideal candidate will be the first point of contact for students, parents, staff, and visitors, embodying our school's values and creating a welcoming atmosphere. This role requires excellent communication skills, proficiency in childcare, strong organizational abilities, and efficient typing skills.

• Reception Duties:
  • Greet and welcome all visitors, students, and staff in a friendly and professional manner
  • Answer and manage incoming phone calls, emails, and general inquiries
  • Direct visitors to appropriate departments or staff members
  • Maintain a clean and organized reception area
  • Manage visitor sign-in procedures and issue visitor badges
• Administrative Support:
  • Handle incoming and outgoing mail and packages
  • Maintain and update school calendars and schedules
  • Assist with photocopying, scanning, and filing documents
  • Prepare and distribute memos, letters, and other correspondence
  • Manage office supplies inventory and place orders when necessary
• Student Support:
  • Assist with student attendance records and follow up on absences
  • Provide basic first aid to students and staff when needed
  • Coordinate with school nurse for more serious medical issues
  • Help manage student records and files
  • Assist with student registration and enrollment processes
• Childcare and Safety:
  • Monitor student arrival and dismissal procedures
  • Ensure all visitors follow proper check-in and check-out procedures
  • Assist with supervising students in common areas when needed
  • Be familiar with and follow all school safety protocols and emergency procedures
  • Communicate any safety concerns to appropriate staff members
• Communication and Liaison:
  • Act as a liaison between parents, teachers, and administration
  • Relay messages and information accurately and promptly
  • Assist in coordinating parent-teacher conferences and other school events
  • Maintain confidentiality regarding student and staff information
  • Provide general information about school policies and procedures to parents and visitors
• Technology and Data Management:
  • Utilize school management software for various administrative tasks
  • Maintain accurate and up-to-date records in digital systems
  • Assist with basic troubleshooting of office equipment
  • Generate reports and compile data as requested by administration
  • Ensure all technology use complies with school policies and data protection regulations