Financial Coordinator

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Founded in 1908, Flintco now employs more than 750 people in 10 cities serving clients in healthcare, renewable energy, education, hospitality, sports and industrial. Flintco also self‑performs concrete, steel erection and excavation. Nothing matters more to us than the quality and growth of our people. Our teams are smart, humble and disciplined. Flintco is recognized for its commitment to safety and quality, using Lean principles as a guide to continuous improvement.

The five guiding principles of our Ethos are:
Safety, Integrity, Quality, Accountability and Honesty. We live it every day.

Processes information from the Project Managers, Project Site and accumulated project cost to compile owner invoices and secondary invoicing on a monthly, bi‑monthly or as‑needed basis. Processes subcontractor invoices, making payments, issuing, collecting and recording lien waivers, and dealing with subcontractors on a regular basis. Working closely with Flintco accounting department to obtain invoicing information. Provides accurate information for monthly project reconciliation.

• Spreads original estimate, approved change orders, billings and pending money onto estimate sheets and into various categories such as pay item, cost code, description, insurance code, man‑hours, quantity, unit of measure, labor, material, equipment rental, subcontractors, etc. to allow for data entry into system.
• Assigns cost code numbers to new and open project estimates utilizing the established standard codes and assigning miscellaneous codes as required.
• Processes information from field personnel, updating the labor productivity reports, project labor percentages of completion and quantities.
• Processes information from field personnel, updating the expense or projected cost compared to estimate. Meets with Estimator and/or Project Manager prior to the start of each new project to review the estimate and determine the best cost coding system to be used based on how the project is to be constructed and what items are critical for cost tracking.
• Assigns cost code numbers for Subcontractors and sends information to support staff as required.
• Transfers estimate money from/to material to/from subcontractor cost type, including back charges.
• Issues reports per requests from various departments.
• Corrects miscoded timesheets that the Payroll Department cannot enter into system and sets‑up new cost codes in project where necessary.
• Obtains labor rate breakdowns from Estimating department or Project Manager and uses to spread invoices.
• Finds and writes journal entries to change incorrect project numbers or cost codes and notify Accounts Payable, including invoices that have already been processed.
• Reads and becomes familiar with the owner's contract or purchase order with respect to the format required by the owner for billing as well as other contract requirements such as terms of payment, retainer withheld, funding, etc.
• Works in close conjunction with other financial services departments, Project Engineers and Managers, Vice Presidents and Executive Vice Presidents with respect to coordinating all accounting facets in order to provide the client an invoice.
• Processes the application for payment both to the owner as well as through internal systems.
• Processes subcontractor invoices; frequent communication with subcontractors.
• Processes disbursements to those applicable subcontractors relative to the client's project.
• Issues change orders to the subcontractors when required by alterations from the owner to the Company or from the Company to the subcontractor.
• Processes waivers, affidavits, sworn statements and various other reports as so required in the language of the client's contract.
• Models and reinforces safety as a top priority of the organization. Always wears a hard hat and other appropriate personal protective equipment in the field.
• Provides total commitment to continuous process improvement. Meets schedules and deadlines, adheres to policies and procedures and maintains a good attendance/tardiness record.
• Ensures client satisfaction, both internally…