Property Coordinator

The Property Coordinator is responsible for providing administrative, operational, and financial support to the Asset Management team for the AERO Long Beach portfolio. This role serves as a key contributor to the day-to-day accounting functions of the property, including accounts payable, accounts receivable, invoice processing, utility tracking, tenant billings, financial reporting support, and administrative budget administration. The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while ensuring the timely and accurate processing of financial transactions.

This position reports to the Property Manager and offices in AERO Long Beach.

• Minimum of 3-5 years working in a professional office environment and a minimum of 3 years working in a commercial real estate environment.
• Minimum 2-3 years of experience supporting property accounting, accounts payable, accounts receivable, financial reporting, or related administrative accounting functions; commercial real estate experience preferred. Strong analytical and mathematical skills required.
  
  Experience reviewing, coding, processing, and tracking invoices using Yardi or comparable property management/accounting software.
• Ability to analyze financial information, identify discrepancies, reconcile supporting documentation, and follow issues through resolution.
• P roficiency in Microsoft Excel, including spreadsheets, reporting, and financial tracking.
• Must be self-motivated and possess excellent phone etiquette, convey a highly professional manner and must be highly organized.
• Solid understanding of office procedures; typing skills 60+; excellent spelling and grammar; and highly computer literate with Word and Excel.
• Multi Building/ Campus environment & High-Rise Office Tower experience highly preferred.

• The core responsibilities of this position include, but are not limited to the following:
• Answer all incoming calls and route accordingly.
• Greet visitors professionally and offer refreshments (coffee, water, etc.).
• Process incoming mail (USPS, courier & Inter-office) and packages.:
• Open, scan, code, upload, and route invoices through Yardi while ensuring accuracy, proper expense allocation, and timely approvals. Process certificates of insurance (COI) submitted by vendors working for Kilroy or Tenants for review and approval by the Risk Management Team.
• Coordinate maintenance & repairs for office equipment.
• Inventory and order, office and kitchen supplies, as needed.
• Update security pass down lists, including coordination of any contractor access request for construction (after hours access to occupied and/or vacant suites) and/or Tenant vendors.
• Point of contact for Leasing Tours and sending our calendar invites as appropriate.
• Responding to and/or routing emails sent to the AERO Long Beach email address (  ), raising awareness for time sensitive or urgent items with the appropriate Manager and Team.
• Process Angus Work Orders, route and/or close-out as appropriate.
• Collaborate & support CBRE team with invoice processing (OPEX and CAPEX/Job costs). Follow up on any outstanding invoices or incorrect billings and resolve discrepancies in a timely manner.
• Process and accurately code all "lease related" invoices (i.e., broker commissions, space planning and legal invoices).
• Provide monthly invoices reporting at AP close.
• Prepare and submit for approval Purchase Order requests to ensure timely processing.
• Pull monthly utility invoices (water and power) from the utility websites on a monthly basis.
• Download sub-meter billings for electricity and water, using our 3 rd party sub-metering vendor partner GENEA.
• Process all recurring (sub-metering) and…