Sr. Accounts Payable Specialist

Job Category:
Office and Administrative Support Occupations

Requisition Number: SRACC
001471

• Posted :
  October 16, 2026
• Full-Time
• On-site
• Hourly Range : $23.81 USD to $34.53 USD

Showing 1 location

Charles R. Drew University of Medicine and Science
1731

E. 120th Street
Los Angeles, CA 90059, USA

Charles R. Drew University is located in the Watts-Willowbrook area of south Los Angeles and was founded in 1966 in the wake of the Watts uprising. CDU was founded to address inadequate medical care in the region and to provide equitable medical education opportunities for under-represented students.
CDU offers the only historically black Doctor of Medicine program west of the Mississippi, and is strongly invested in the local and regional community. The university leads multiple partnerships and programs to provide equitable healthcare resources in a variety of south Los Angeles neighborhoods.

TITLE:

SENIOR ACCOUNTS PAYABLE SPECIALIST

DEPARTMENT:
Finance

JOB CODE: SAPS

REPORTS TO:

Controller

SALARY GRADE: PS-5

DLSE STATUS: NON-EXEMPT

Under the direction of the Controller the Sr. Accounts Payable Specialist will process vendor invoices, check requests and other payments to vendors, credit card companies, students and employees within the specified time frames based on the University’s policies and procedures.

• Process daily vendor invoices for payment after doing either a 3-way match (Purchase Order against prices, quantities and receipts) or a 4-way match for capital items which also requires an inventory tag sheet.
• Process daily, any check request for vendors, card companies, employees and students after verifying the completeness of needed documents to support the amount being requested for payment (invoice, card statements, e-mail communication, calculation).
• Enter and post daily the related A/P batches to the A/P accounting system.
• Daily, open and sort incoming mail from vendors.
• Reconcile vendors’ monthly statements on unpaid invoices against the A/P vendor transactions data. Coordinate with both vendors, receiving department and end user the resolution of unpaid invoices.
• Coordinate and communicate with the vendor the immediate refund of any credit invoice, taking into consideration any unpaid or expected invoices from the vendor.
• Process weekly check runs using the aging report.
• Prepare and mail/release checks accordingly based on the CFO’S approval.
• Upload electronically the daily check processed to the bank’s system.
• Void and/or re-issue checks as requested. Review and analyze any bank exception notice and respond electronically for the bank to pay the related check.
• Organize and file all related documents for all payments made.
• Assist in pulling and photocopying payment documents as required for audit or vendor activity analysis. This may include files stored off-site.
• Prepare and organize year-end filing and any need to transfer files to storage facility.
• Help colleagues for any E-Requester questions / inquiries (System Software).
• Before Thursday’s check-run, double-check which requests are urgent and needed to be paid--- follows up with the Approvers and Procurement Team.
• Does E-requester requests for both Finance and Payroll Department.
• Process Garnishment requests from Payroll Department every 2 weeks.
• Process check request for wire payments for University’s Credit Card,
• Process Positive Pay from the bank.
• Follow up to any vendors/ students/ employees any over payments done and make sure we get the refund.
• From Student Finance and Cash Management’s team request for Credit balance to students, double-check which student’s needs to be set-up and/or update address. Emails to Procurement the request and follows-up.
• Request Procurement Team for any address update for…