House Manager

Overview

Established in 1977, Westland Real Estate Group is a privately owned property management company that proudly manages and owns its own real estate portfolio. Our diverse portfolio includes both commercial and residential properties, with over 30,000 residential units spread throughout Southern California, Las Vegas, NV, Fort Worth, TX, and San Antonio, TX.

Headquartered in Long Beach, CA, Westland believes in continually growing and expanding the Westland family while providing high-quality service and making a positive impact on each community we serve. This unique opportunity is to serve as the private House Manager for the founder of Westland Real Estate Group, ensuring their personal residence operates with the same level of excellence and attention to detail that defines the company.

As the House Manager, you will be responsible for overseeing all operations of a private residence in Long Beach, CA. You will serve as the primary point of contact for the household, ensuring the home runs smoothly and is maintained to the highest standards. The ideal candidate is a proactive, discreet, and organized individual capable of managing a wide range of responsibilities with minimal supervision.

• Household & Property Management:
  • Manage all day-to-day operations to ensure the household functions efficiently.
  • Coordinate and oversee vendors, including sourcing bids and supervising their work.
  • Schedule and manage maintenance for the primary residence, a secondary "Castle house," an ADU, and all vehicles.
• Administrative & Personal Support:
  • Conduct daily meetings with homeowners to align on tasks and household needs.
  • Perform secretarial and administrative duties as required.
  • Manage and organize all household calendars, schedules, appointments, and reservations.
  • Handle all incoming mail and packages.
  • Run errands, including grocery shopping, picking up medications, and dry cleaning.
• Staff & Event Coordination:
  • Manage staff timecards.
  • Collaborate directly with the homeowners on the hiring and termination of household staff.
  • Coordinate with the household chef on menus and guest headcounts for Friday dinners and Saturday lunches.
  • Provide schedules for Shabbos dinner attendees.

• Proven experience in a similar role, such as a House Manager, Personal Assistant, or Executive Assistant.
• Strong preference for candidates familiar with Kosher kitchen practices and Shabbat observance (Shomer Shabbos).
• Exceptional organizational, time management, and problem-solving skills with an ability to multitask effectively.
• Proficiency in MS Office Suite and Canva.
• Excellent verbal and written communication skills.
• Utmost discretion and professionalism in handling confidential information.
• Must have a valid driver's license and a clean driving record.
• Must be consistently available by phone, text, and email.

This position operates in a private residential setting for a high-profile individual. The House Manager will be exposed to sensitive personal and business information and must handle all information with the utmost discretion and confidentiality. Maintaining strict confidentiality is a fundamental condition of employment, and a non-disclosure agreement is required.

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands: While performing the duties of this job, the employee is frequently required to:

• Navigate a large private estate, including walking and standing for extended periods across multiple residences and outdoor areas.
• Climb stairs to access various levels of the properties.
• Bend, stoop, and kneel to inspect maintenance work or organize household items.
• Frequently lift and/or move items up to 30 pounds, such as packages, groceries, and household supplies.
• Use hands and fingers to operate a computer for administrative tasks and scheduling.
• Communicate effectively with…