Senior Secretary

Senior Secretary

The Port of Long Beach is seeking a Senior Secretary in the Program Management Division. This is an at-will position. Salary Range: $27.005 - $36.562 (Hourly). Advertised from October 5, through October 12, 2026. Accepting online applications only on Monday, October 12, 2026, at 8:00 a.m. until 11:59 p.m.

The Port of Long Beach is building the Port of the Future™, guided by its bold new 2050 vision and a plan to double annual container volumes to 20 million units by 2050. By strategically modernizing the Port's infrastructure with $3.3 billion in capital investments over the next decade and developing digital systems to dramatically enhance efficiency and visibility, the Port is also becoming the world's first zero-emissions port.

Today the Port moves cargo valued at $300 billion a year and generates 2.7 million jobs across the U.S., as it continues to lead the world on sustainability programs and plans to double those benefits by doubling volume. As one of only 18 commercial strategic seaports in the U.S. with a duty to support force deployment during national defense emergencies, a community partner that offers $3 million per year in sponsor ships for local nonprofits and a major catalyst for workforce development creating opportunities for students far and wide, the Port is well-positioned for even higher achievements.

After all, industry leaders named Long Beach "The Best West Coast Seaport in North America" for an eighth consecutive year in 2026.

The Program Management Division has the high calling of managing what is consistently one of the largest capital programs of any port in the nation. The work of the division includes short- and long-range planning and studies to define and program infrastructure needs both internally and with trade-related stakeholders and other agencies; the management of both individual projects and large programs from beginning to end;

securing funding from the Port, regional, State and federal partners; risk management, sustainable practice implementation, facilitating lessons learned across project teams, and managing the Bureau's continuous improvement processes related to project/program delivery. Program Management's 31-staff form one of 18-divisions that comprise the Port of Long Beach organization. Six of these divisions comprise the Engineering Bureau:
Design, Construction Management, Survey, Maintenance, Project Controls and Program Management.

The Senior Secretary provides a wide variety of secretarial, administrative and general office work for the Director and the Division. The Senior Secretary serves as a central point of liaison with other Port divisions, Commission and Executive Offices. This role is responsible for highly sensitive and confidential information. The Port relies on its Program Managers to deliver a broad suite of improvement projects from roadway, railway, utility, trade facilities, zero-emission infrastructure, and dredging work.

Program Management is led by its Director, and the Senior Secretary is its metronome, supporting the Director and Program Managers with approval items and supporting effective decision making.

How you get to contribute:

• Provide secretarial and administrative support to the Director, Assistant Director, and Division staff members.
• Proofread and edit all formal Division correspondence.
• Route, review and submit Board Memorandums and ensure all supporting documentation is attached on a biweekly basis before the required deadlines.
• Review, route for signature and submit Information Only and Board Update Memorandums to the Commission Office before the required deadlines, as needed.
• Maintain the Director's calendar: coordinate, schedule, arrange and confirm meetings,…