Administrative Coordinator

Administrative Coordinator

We are looking for an Administrative Coordinator to support events in Long Beach, CA California. This Contract-to-hire position requires someone who can manage communication, organize schedules, and help coordinate events while ensuring a positive experience for staff, guests, and community partners. The ideal candidate brings strong administrative support experience, excellent phone etiquette, and the ability to keep multiple priorities on track in a fast-paced setting.

Responsibilities:

• Manage incoming calls, respond to routine inquiries, and direct messages to the appropriate team members in a timely manner.

• Maintain calendars, arrange appointments, and coordinate scheduling changes to support smooth day-to-day operations.

Make sure all events run smoothly from start to finish

• Provide administrative support by preparing documents, organizing records, and assisting with general office coordination tasks.

• Plan and support community and sponsored events, including logistics, communication, and follow-up activities.

• Track event details and maintain accurate logs related to attendance, timelines, and coordination efforts.

• Collaborate with internal staff and external contacts to ensure meetings and events are well organized and executed efficiently.

• Assist with event-related outreach and coordination activities that help promote participation and engagement.

• Support operational updates or process-related changes as assigned, including administrative tasks connected to new workflows or systems.