Soft Services and Compliance Supervisor; Coordinator

Role

Summary:

The Soft Services & Compliances Supervisor (Coordinator) is part of our Sustainability Infrastructure in the P3 sector of Clinet. This role will be focused on delivering high caliber results, on predetermined timelines, while assisting to manage workflow processes. This role must be well organized, have high attention to detail, high aptitude to continue to grow and develop and maintain great interpersonal skills to effectively communicate both internally and externally with customers.

This position will be located at our Long Beach Campus within the Long Beach Courthouse and Long Beach Civic Center.

Responsible for execution of contract compliance, administrative duties, reporting timelines, and subcontractor oversight. Working with a staff of administrative and/or custodial & landscaping employees.

• Oversee development, and partake, in all customers related reports including Monthly, Quarterly, and Annual.
  • Oversee, or complete, collection of all information; maintain organized databases of information and format a presentable report by required delivery date.
• Provide contract booking documents such as subcontracts, PO s, invoice collection and tracking, and other finance related matters.
• Ensure all Statutory Compliance regulations are met, including but not limited to:
  Elevator Permits, Life Safety features, CUPA, OSHA, AQMD, Etc.
• Maintain CMMS database including equipment history, status, work order management, preventative maintenance scheduling.
• Oversee Custodial and Landscaping Contracts, quality of work, and communications
• Effectively communicate with customers, clients, and vendors to promote healthy working relationships and atmosphere
• Assist with oversight in PO generation, invoice payment and subcontractor invoice submission
• Provide research, problem solving, and insight into increasing business processes and efficiencies.
• Provide a professionally maintained office environment. Responsible for product orderings and inventory.
• Attend and document meetings during all project phases at various sites
• Perform other duties necessary to provide general administrative support to the O&M team
• Other duties as assigned

• Bachelor s degree or equivalent education preferred
• Five years working experiences related to contract compliance, facility management, and reporting generation or oversight
• Computer skills to include word processing, spreadsheet, project scheduling tools, desktop publishing and database applications. Proficiency in Microsoft Office Suite, MS Outlook, spreadsheets and data entry required.
• Ability to work with different personalities and promote a healthy work environment.
• Ability to work independently. Good organizational skills with attention to detail.