Office Coordinator

Giga is building gigawatts of AI data centers to hasten a future of intelligence and abundance. We build data centers fast and at scale by combining the capabilities of an equipment supplier, engineering firm, general contractor, and real estate developer under one roof. Our team moves quickly and thinks practically. If you're ready to make an impact in an industry that matters, we're looking for people like you.

• The Pace: We're building at a speed most companies talk about but never actually operate at. If you've been bored somewhere else, you won't be here.
• The Impact
  :
  Every person at Giga touches the work that matters. No layers, no waiting for approval chains. You'll see your fingerprints on what we ship.
• The Team: A team of operators defining the future of AI infrastructure. We recruit A-players from the most innovative companies in the world, and they choose Giga because the work here means more.
• The Moment
  : AI doesn't run without power, and that's us. Giga is the picks and shovels behind the AI revolution. This industry is about to explode, and you'll be in the room where it's already happening.

Giga Energy is seeking a proactive and highly organized Office Coordinator to oversee front office operations and administrative support for our factory facility. This role goes beyond front desk coverage — the Office Coordinator owns the day-to-day functioning of the office, manages vendor and supply relationships, supports facility-wide administrative processes, and serves as a key point of contact for visitors, employees, and leadership.

The ideal candidate is a self-starter who can manage multiple priorities independently, exercise sound judgment, and help create a professional, well-run environment in a fast-paced industrial setting.

The Office Coordinator is responsible for the overall administration of the front office and supporting functions, including reception coverage, supply and vendor management, mail and shipping logistics, visitor and tour coordination, and general office operations support. This role may oversee or direct the work of a front desk associate or receptionist where applicable, and partners closely with Facility, HR, and Plant Management on administrative initiatives.

This role will begin based in Long Beach, California at the Switchboard production facility. You must be willing to work on site full-time.

• Own the management and organization of office supplies and equipment, including tracking inventory, setting reorder thresholds
• Serve as the primary point of contact for greeting visitors, contractors, vendors, and job candidates, ensuring a professional and welcoming experience and proper sign-in/security procedures; oversee reception coverage
• Plan, coordinate, and set up customer and visitor tours of the facility, including scheduling with relevant departments, preparing materials, arranging PPE and safety orientations, and serving as the point of escalation for tour logistics.
• Oversee incoming and outgoing mail and package processes, including managing courier/shipping vendor relationships (UPS, Fed Ex, USPS, etc.) and ensuring accurate, timely distribution across departments.
• Maintain the appearance, organization, and functionality of the front lobby, reception area, and shared office spaces, coordinating with janitorial and facilities vendors as needed.
• Administer visitor access and security protocols, including badge issuance, visitor logs, and compliance with plant safety orientation requirements; partner with EHS/security on policy updates.
• Coordinate conference room scheduling, meeting logistics, catering, and event setup for internal meetings, leadership visits, and company events.
• Act as a liaison between plant…