Sales Administrative Assistant

We are seeking a Sales Administrative Assistant for a direct hire opportunity in Long Beach, CA within the architectural and design services industry. This role is ideal for an experienced administrative support professional who enjoys working closely with sales teams, clients, and internal departments to keep daily operations organized, responsive, and moving forward. The Sales Administrative Assistant will support customer communication, order processing, CRM updates, scheduling, reporting, and executive calendar coordination.

This is a strong opportunity for someone who is detail-oriented, service-focused, and comfortable balancing multiple priorities in a fast-paced, team-oriented environment. The role offers the chance to work with supportive leadership, contribute to sales growth, and serve as a trusted point of contact for clients and internal stakeholders.

• Provide professional customer service and timely communication with clients by phone and email.
• Research shipping costs, prepare quotes, schedule installations, and provide client updates throughout the sales process.
• Manage new leads, sales inquiries, appointment scheduling, and customer activity using CRM software.
• Process orders, track invoices, update client records, and maintain accurate sales and administrative documentation.
• Support sales meetings by preparing reports, presentations, proposals, and performance updates.
• Coordinate the CEO’s calendar, schedule meetings, arrange travel, and assist with general administrative tasks.

• Direct hire opportunity.
• Full-time schedule.
• Location:
  
  Long Beach, CA.
• Salary range: $55,000 to $65,000 per year, dependent on experience and qualifications.

• Support daily sales operations, client communication, order processing, and administrative coordination.
• Manage CRM activity, lead tracking, sales inquiries, scheduling, and client follow-up.
• Prepare quotes, reports, presentations, proposals, invoices, and accurate client records.
• Coordinate across sales, leadership, and internal departments to resolve client needs and support business goals.
• 6 to 10 years of administrative support, sales support, customer service, or related experience.
• Strong verbal and written communication skills with professional phone etiquette.
• Proficiency with Microsoft Office Suite, including Excel, Word, and Outlook.
• Experience using CRM systems such as Salesforce, Hub Spot, or similar platforms.
• Strong organization, attention to detail, and ability to manage multiple priorities.
• Customer-focused approach with the ability to build relationships and follow up effectively.
• Ability to work independently, prioritize tasks, and stay productive in a fast-paced environment.

• Experience supporting a sales team in architectural services, design services, construction, interiors, building products, or a related industry.
• Experience coordinating installations, shipping costs, client updates, or order fulfillment.
• Experience supporting executive calendars, meeting coordination, and travel arrangements.
• Familiarity with tracking sales goals, KPIs, and performance metrics.

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-_Know Your Rights
6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%.pdf

For temporary assignments lasting 13 weeks or longer, Apple One is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you…