Executive Assistant to Dean

• Unit 9 - CSUEU - Technical Support Services 1

• Full Time 1

Job no: 563403
Work type: Staff
Location: Long Beach
Categories: Unit 9 - CSUEU - Technical Support Services, Temporary, Full Time

Join the vibrant community at California State University, Long Beach (CSULB)!

Located just three miles from the Pacific Ocean, CSULB offers an inspiring workplace and an exceptional Southern California lifestyle. Our 322-acre campus—one of the largest in the CSU system—serves more than 42,000 students and is known for its commitment to student success, innovation, and impactful academic and research initiatives.

As a member of the CSULB community, you’ll experience a dynamic environment filled with cultural landmarks, collaborative energy, and opportunities to make a meaningful difference.

Work-life balance thrives here. Long Beach blends coastal relaxation with urban vibrancy, offering miles of beaches, year-round sunshine, a thriving arts and food scene, and convenient access to both Los Angeles and Orange County. It’s an ideal place to grow your career while enjoying everything Southern California has to offer.

Join the California State University (CSU) and explore career opportunities that advance student success and strengthen California’s future—offering competitive compensation, comprehensive benefits, and professional growth.

Under the supervision of the Dean, the Executive Assistant provides office support to the Dean's Office and serves as the first point of contact for the COTA's visitors, administrators, faculty, staff, and students. Performs complex and sensitive assignments requiring initiative, confidentiality, independent judgment and knowledge of campus policies and procedures. Assignments require handling of multiple work priorities: must organize and prioritize a variety of projects and tasks in an effective and timely manner and meet critical deadlines.

Maintain attention to detail and accuracy in all duties. Be accountable for results, as well as for processes and document submissions.

• Provides administrative support to the Dean by preparing, distributing, and maintaining correspondence, reports, proposals and files. Responsible for maintaining the Dean's calendars, making travel arrangements, scheduling meetings and screening calls. Distributes and follows-up on university, college and departmental projects and

proposals to ensure timely submissions, in coordination with the Faculty and Student Support Coordinator.

• Supports general operations and initiatives of the Dean's Office. Responsible for greeting visitors and answering the general Dean's Office phone extension; assists in the selection of, training, and supervision of Dean's Office student assistants.
• Maintains and co-ordinates RTP processes and tenure-track searches ensuring that all paperwork/documents are completed on time and according to policy.

COTA Admin

This is a temporary position for one year with no permanent status granted. Temporary assignments may expire prior to the ending date.

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

• Hiring Range:
  The hiring range for this position is $4,799 (Step #1) - $4,895 (Step #2) per month commensurate with candidate's education, experience, skills, and training.
• CSU Classification Salary Range:
  The CSU Classification Salary Range for this position is $4,799 (Step #1) - $6,992 (Step #20) per month.

At California State University (CSU), we prioritize the health, growth, and success of…