HR Administrative Director

This position contributes directly to the mission of our client to provide high-quality early care and education for young children of working families by creating a stable, compliant, and supportive employment foundation for the staff who carry that mission forward every day.

Under the direction of the Executive Director, the Human Resources (HR) Administrative Director plays a vital role in advancing the organization’s mission by ensuring that the people systems supporting our work are thoughtful, compliant, and human-centered. This position is responsible for facilitating daily HR functions across the full employee lifecycle, including talent attraction, recruiting, onboarding,
leave of absence administration, policy administration, compliance, employee support, employee engagement & development, and HR systems management.

The HR Administrative Director serves as a trusted internal partner to leadership, supervisors, and employees, balancing regulatory responsibility with compliant care, clarity, and collaboration. This individual operates as the sole HR professional within the organization and must be fully self-directed, owning the HR function end-to-end with a high degree of autonomy, accountability, and independent judgment.

The HR Administrative Director serves as the organization's subject matter expert (SME) on all leave of absence types, including FMLA, CFRA, Pregnancy Disability Leave (PDL), ADA accommodations, and other applicable federal, state, and local leave programs. Through ownership and continuous improvement of HR processes, this individual ensures that HR systems, policies, and practices remain compliant with applicable laws while supporting organizational growth, operational stability, and a positive employee experience.

• Manage all aspects of leave of absence administration, including compliance, communication, documentation, and coordination of leave dates with employees and supervisors
• Maintain current knowledge of rules and regulations governing all types of employee leaves
• Assist employees with questions and concerns related to leaves of absence, providing consistent and compliant guidance in complex situations
• Lead effective, respectful conversations regarding workplace accommodations and collaborate with leadership to identify appropriate, compliant solutions

• Facilitate an accurate, compliant, and positive hiring cycle from candidate engagement, job offer through onboarding, and successful employee retention
• Ensure HR policy implementation is aligned with the Employee Handbook
• Annually facilitate updates to the Employee Handbook in collaboration with leadership
• Provide expertise in the development and administration of employee support programs
• Conduct workplace investigations in adherence to applicable laws and regulations
• Maintain responsibility for the Injury and Illness Prevention Program (IIPP), Workplace Violence Prevention Policy (WVVP), and other such programs
• Maintain and develop policies related to employment practices
• Communicate effectively with employees regarding HR policies, procedures, and processes
• Manage administration of required employment postings (e.g., labor law posters)
• Serve as a primary point of contact for employees regarding HR processes, policies, and administrative support

• Oversee employee file maintenance and document retention manually and digitally as needed
• Document and standardize HR processes tied to compliance programs
• Ensure compliance with I9 and work authorization documentation
• Review unemployment claims, SDI and EDD paperwork
• Respond…