Residential Purchasing Manager

Purchasing Manager — Long Branch, NJ 07740

The Purchasing Manager plays a critical role in supporting the Property Management team by overseeing purchasing operations and systems, administering contracts, and partnering with the EVP on special projects. This position ensures the efficient, timely, and cost-effective sourcing of goods and services essential to the ongoing operation and maintenance of residential properties.

• Contract Administration
  • Develop scopes of work and evaluate contractor proposals.
  • Lead vendor negotiations and administer contracts from initiation through execution.
  • Prepare, process, and manage contractor and vendor agreements, ensuring all required documentation is obtained (e.g., Certificates of Insurance, W-9 forms).
  • Track and organize all recurring contracts by expiration dates.
  • Ensure compliance with contractual terms and conditions.
  • Maintain organized, accessible contract files across all properties.
• Purchasing and Procurement
  • Identify, vet, and onboard potential suppliers and subcontractors; maintain an approved vendor list.
  • Solicit and evaluate bids, proposals, and quotes; negotiate pricing, terms, and delivery schedules.
  • Submit and track purchase orders; oversee the purchase request process.
  • Support the Property Management team with purchasing needs, including online orders and coordination of deliveries.
  • Develop and continuously improve purchasing procedures and internal controls.
  • Oversee vendor performance and relationships to ensure timely and high-quality delivery of goods and services.
  • Manage inventory levels and restocking protocols.
  • Administer the Purchase Order (PO) system, including the development of procedures and training of staff.
• Project Coordination & Regulatory Compliance
  • Coordinate property-level inspections and maintenance of life-safety systems, including fire alarms, sprinklers, and elevator permits.
  • Ensure compliance with safety regulations and maintain inspection schedules.
  • Support the EVP with high-priority or ad hoc special projects as assigned.

• Strong working knowledge of purchasing, vendor management, and contract administration.
• Excellent negotiation and organizational skills.
• Familiarity with safety regulations, inspection processes, and regulatory permits.
• Proficiency in Microsoft Office Suite;
  Yardi experience preferred but not required.
• Proven ability to work independently and manage multiple priorities simultaneously.
• Experience working in property management and construction.

• Associate degree or higher in Business, Supply Chain Management, or a related field.
• 3-5 years of relevant experience in procurement or contract administration.

May be eligible for paid sick leave and/or paid time off in accordance with applicable state and/or local law.

• Seniority level:
  Associate
• Employment type:
  
  Full-time
• Job function:
  Purchasing and Accounting/Auditing
• Industries:
  Real Estate and Office Administration