More jobs:
Hybrid Executive Assistant to Four Executives
Job in
Long Grove, Lake County, Illinois, 60049, USA
Listed on 2026-11-06
Listing for:
C-SUITE ASSISTANTS
Full Time
position Listed on 2026-11-06
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Business Administration, Virtual Assistant/ Remote Admin, Administrative Management -
Business
Office Administrator/ Coordinator, Business Administration, Administrative Management
Job Description & How to Apply Below
A global manufacturing company that has been in operation for over 50 years is looking for an Executive Assistant to support 4 executives. The role is hybrid-4 days in office, Fridays remote.
About the Job:
- Arrange and manage monthly meetings, create agendas, manage meeting flow, upload presentations to Share Point
- Coordinate and manage travel arrangements
- Liaise with candidates, recruiters, and employees to schedule and coordinate interviews, including travel planning when needed.
- Manage onboarding tasks including: computer orientation on day one, scheduling intro meetings, sending upcoming group meeting invites, ensure workspace is ready, etc.
- Create purchase orders in SAP, track requisitions and orders for future reference
- Review cost center spending report and track spending vs. budget.
- Trade Show Support:ordering and shipping trade show and / or promotional materials.
- Event planning: internal employee events
- Send out customer price notifications
- Manage facility front office desk, answer doorbell and receive deliveries (front door and dock) and visitors as needed.
- Sort mail, log deliveries and distribute packages, Fed Ex package/label preparation and pickup arrangements
- Point of contact vendors: submit work orders; coordinate timing and completion; invoice management; and purchase order creation in SAP
- Act as site safety focal point for office workers.
- Coordinate and order catering for business meetings as needed
- Order supplies for office and maintain supply area.
- Reviewinformation quarterly to ensure facility and safety information is up to date
About You:
- Minimum of 5 years of administrative experience
- BA/BS from a college or university a plus
- Experience using SAP, SharePoint, or CRM a plus
- Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
- Able to create Excel spreadsheets
- Flexible team player, willing to step in and assist as needed.
- Strong communication skills: written and verbal
Salary, Benefits (medical, dental vision), 401K, Paid Vacation
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