Accountant and Business Manager

Flagstaff Academy seeks a detail-oriented, organized, and collaborative part‑time accountant/business manager to support the school’s accounting, budgeting, reporting, human resources work, and overall business operations. This position plays a critical role in maintaining the school’s financial integrity and supporting responsible stewardship of public funds. This role will be part‑time, 10‑20 hours per week with some flexibility. The finance team at Flagstaff is small but mighty and includes a Business Office assistant, an Executive Director of Operations, and a contract CFO‑level professional that oversee the accountant’s monthly close‑out and year‑end work.

The ideal candidate has experience in accounting, bookkeeping, and human resources, preferably in a public school, charter school or other government‑sector environment.

Specifically, we seek a team member with:

• Associate’s or bachelor’s degree in accounting, finance, business administration, or a related field; or an equivalent combination of education and relevant experience.
• Knowledge and/or experience with government accounting standards (GASB).
• Knowledge and/or experience with HRIS/payroll systems.
• At least three years of progressively responsible experience in accounting, bookkeeping, financial administration or business operations.
• Demonstrated ability to maintain accurate accounting records, reconcile accounts, manage deadlines, and prepare financial reports.
• Proficiency with accounting software, spreadsheets, and standard office applications.
• Strong organizational, analytical, communication, and problem‑solving skills.
• Ability to work independently, prioritize competing responsibilities, and maintain confidentiality.
• Commitment to responsible stewardship of public funds and the school’s educational mission.

• Manage accounts receivable and accounts payable (we use BILL), with help from the business office assistant.
• Maintain the general ledger and accurate financial records using the school’s accounting system (We use Quickbooks online).
• Record, review, and reconcile financial transactions to ensure revenues, expenditures, assets, liabilities, and fund balances are accurately reflected in the accounting system. This includes quarterly allocations for preschool and after‑school programs.
• Record, review, and reconcile transactions for separate healthcare account (we are self‑insured through a special program called the Captive Program through HUB).
• Establish and maintain a consistent monthly closing schedule to ensure financial records are complete and accurate.
• Support the Executive Director of Operations with preparation of annual operating budget (Spring
  - Due June
  1) and amended budget (Winter
  - Due January 31).

• Support monthly payroll processing. Review payroll reports, benefit deductions, employer taxes, and payroll‑related general ledger entries.
• Reconcile payroll expenses to the accounting records.
• Prepare and submit monthly retirement reporting and contributions to PERA.
• Support during open enrollment with benefits set‑up and administration.
• Additional support in Human Resources as needed.

• Coordinate the year‑end accounting close (June 30th is fiscal year‑end) and ensure transactions are recorded in the correct fiscal year.
• Coordinate audit requests and work with school leadership and external auditors to resolve questions. Business Office Assistant can assist.
• Assemble schedules, reconciliations, invoices, contracts, grant documentation, and other records requested by the school’s external auditors.
• Maintain an organized year‑end close…