Accounting Specialist

Coordinates and performs a variety of technical and clerical accounting functions; processes accounts payable and/or accounts receivable; performs data entry; creates, updates, and maintains various types of accounting records; liaises with vendors and City departments regarding accounting matters; and performs other related duties as assigned.
When assigned to Accounts Receivable: Prepares bank deposits; electronically transmits checks to bank and sends cash deposit to bank. Verifies and posts daily cash receipts in financial software. Processes and posts Hotel Occupancy Tax payments; serves as liaison for hoteliers regarding payments. Attaches documentation in financial software electronically. Balances, processes and posts property tax deposits, hotel occupancy tax payments, and sales tax deposits for the City in financial software.

Verifies deposit bags and coordinates with armored car service. Creates and sends invoices. Posts revenues to general ledger. Serves as banking liaison for the City. Enters and posts journal entries into financial software. Reconciles different City accounts, Unclaimed Property Payables and year-end Accounts Receivable accruals. Conducts petty cash audits. Manages the City’s Unclaimed Property to ensure compliance with Texas Property Code.

Performs other duties relative to area of assignment as required or assigned.
When assigned to Accounts Payable: Researches, distributes and processes invoices for payment; attaches documentation in financial software electronically. Posts expenditures in general ledger. Verifies accuracy of employee travel requests with City policy and Internal Revenue Service; processes for payment. Verifies purchase orders and invoices are processed in accordance with policy. Processes approved expedited check requests. Monitors and verifies accuracy of account codes, discounts, payment terms and service dates.

Coordinates and conducts weekly check run process; creates and validates EFT file and electronically notifies vendors of payment; creates paper checks and mails to vendors. Investigates, communicates and provides information to vendors and/or City departments regarding invoices. Provides check register information for the City website. Coordinates with Purchasing regarding vendor setup and maintenance. Reconciles City bank accounts, federal and state grant expenditures and revenues.

Stays abreast of all changes regarding IRS 1099 reporting; generates, researches, verifies, updates and mails annual vendor 1099-Misc forms. Performs other duties relative to area of assignment as assigned or required. Associate’s Degree in Accounting or related field, and five years accounts payable/receivable experience; OR an equivalent combination of education and experience. Must possess a valid Texas Driver’s License. Certification as either Accounts Payable Specialist or Accounts Receivable Specialist is desirable.

Work is performed in a standard office environment. Subject to sitting for extended periods of time, standing, walking, bending, reaching, and lifting of objects up to 10 pounds.