Executive Assistant Job Longview area,Texas USA,Administrative/Clerical

Overview

We’re seeking a highly capable, adaptable Executive Assistant to support a fast-moving, high-performing executive. This is an on-site, relationship-driven role for someone who thrives on variety, takes pride in being the person who keeps everything running smoothly, and brings calm, competence, and follow-through to a dynamic environment.

This is not a traditional desk job.

The right candidate may come from hospitality, events, travel, service, or other fast-paced, people-forward roles. We will train you on our specific systems, preferences, and workflows — what matters most is your judgment, organization, discretion, and “get it done” mindset.

You’ll serve as a trusted right hand, balancing executive support, project coordination, and logistics with professionalism, warmth, and adaptability.

This role is a direct-hire opportunity supporting an executive whose businesses are exclusively supported by O’Mally Management Group. Due to the personal and security-sensitive nature of the position, details regarding the executive will be shared with qualified candidates at the appropriate stage of the hiring process.

Our Environment & Values

This role supports a values-driven and executive environment that prioritizes integrity, discretion, respect, and personal accountability. We’re seeking someone who is grounded, emotionally mature, and comfortable working closely in a high-trust setting. The right candidate appreciates structure, clear communication, and thoughtful follow-through.

Key Responsibilities

Executive & Administrative Support

Manage daily schedules, calendars, deadlines, and longer-term planning priorities

Support meetings, events, and executive priorities with proactive preparation and follow-up

Coordinate schedules, payroll-related documentation, and accounting support materials in collaboration with internal teams

Assist with projects, timelines, budgets, and tracking using tools such as Excel, calendars, and productivity apps

Communicate clearly and professionally via phone, email, and text with internal and external contacts

Events Support

Support event planning ranging from small gatherings to larger hosted functions (staff celebrations and meetings)

Serve as a welcoming liaison during events; interact confidently with executives, leaders, and guests

Navigate fast-paced, people-dense environments with composure, discretion, and situational awareness, including interactions with children and families

General Expectations

Anticipate needs, solve problems proactively, and follow tasks through to completion

Handle sensitive information and situations with discretion and maturity

Work independently when needed, while also collaborating effectively as part of a team

Adapt quickly as priorities evolve and circumstances change

The Ideal Candidate

Exceptionally organized with strong time-management instincts

Polished, personable, and comfortable engaging with executives and guests

Calm under pressure; able to pivot without becoming flustered

Resourceful, resilient, and solution-oriented

Comfortable using Excel, PowerPoint, calendars, email, and modern apps (training provided for specifics)

Thrives in a role that blends structure with variety

Benefits & Compensation

Hourly, non-exempt with competitive rate (DOE)

This is full-time, on-site position

Group benefits

Paid Time Off (PTO)

No prior Executive or Personal Assistant title is required. Transferable experience from hospitality, events, travel, service, or similar fast-paced roles is highly valued.

#J-18808-Ljbffr


Increase/decrease your Search Radius (miles)



Job Posting Language