Office Manager

Salary: $55,000-$58,000

When determining a base salary or hourly rate, several factors may be considered as applicable such as years of relevant experience, education, credentials.

About Christian Health:We have had the privilege of caring for those in need for more than a century. Founded on the belief that everyone has the right to exceptional care, today we continue to provide quality care and services for our many residents, patients, and clients. Caring is not simply what we do, it is who we are.

Join an award-winning workplace. Named one of NJBIZ’s 2026 Best Places to Work in New Jersey, Christian Health offers a supportive, mission-driven environment where you can grow your career and make a meaningful difference. Across our twelve campuses, eleven communities, six service offerings, and hospital, we are ultimately one unified team. Together, we nurture a compassionate, collaborative culture that enables continuous improvement and allows our team members to learn, grow, and shine in their careers.

Surround yourself with people who care about making a difference – come join us!

We have an exciting opportunity for a Full-time Office Manager to work in Longview, Christian Health’s North Jersey’s premier assisted living residence. The Office Manager is responsible for managing and coordinating all scheduling for Longview assigned staff, ensuring appropriate coverage and efficient scheduling operations. This position also provides oversight and supervision of concierge and front desk functions, including administrative assistance and support to residents, staff, and visitors, as well as maintaining accurate records and overseeing supply orders.

Additionally, the Office Manager is responsible for coordinating and tracking employee educational training, ensuring that all required education and training records are maintained and up to date including uploading, assigning and tracking mandatory education for compliance. Demonstrates an understanding of and embraces, the mission statement of Christian Health.

• Arranges for staff coverage. Updates master schedule and worksheet regarding changes in schedule using Electronic timekeeping system. Aprises DOHS and Administrator of important updates/concerns.
• Receives inquiries and releases information in accordance with established policies and procedures.
• Delegates to and is responsible for distribution of assignments/tasks to new hires.
• Assures that admin workroom is clean, well organized, supplies are replenished, and HR/schedules, documents are covered/secured at the end of the workday.
• Gives directions/information to visitors, guests, new hires, sales representatives, etc. ,while covering the reception desk etc.
• Provides secretarial support to administrative staff with typing (including Reports, etc.), creating forms or documents.
• Prepares monthly staff schedules for all shifts. Revises/updates as necessary, distributes and posts changes.
• Communicates with Employee Health Nurse, HR and Administator the status of staff out on sick leave or disability, their expected return to work date.
• Maintains employee files and shares documentation with HR and Clinical Ed as required.
• Tracks open shifts, prepares and emails weekly reports; schedule, on-call, coverage needed. Distributes hard copy to Admin team, Nursing and reception.
• Reviews time sheets. Calculates if necessary. Updates employee benefit records. Makes adjustments to errors/paychecks.
• Covers timesheet completion for Reception, Activities, and Admin. staff.
• Responsible for distribution of pertinent departmental information and posting of memos and meeting minutes for clinical and administration staff.
• Arranges orientation schedules and assigns preceptors to new…