Accounts Payable Specialist II

Join our team as an Accounts Payable Specialist II at Wilcox + Flegel Oil Co.

We are seeking a detail‑oriented individual with a passion for numbers and organization to join our Accounts Payable team. This role is critical to our operations by processing invoices, reconciling vendor statements, resolving discrepancies, and collaborating with teams to ensure timely payments. If you have a strong background in accounts payable and enjoy working in a fast‑paced environment, we want to hear from you.

Benefits

• Medical, Dental, Vision, RX, Optional FSA
• Optional Medical Waive Bonus
• Company‑paid Life Insurance, Short Term & Long Term Disability, and AD'D
• 401(k) with a generous company match
• Paid Vacation Time, 120 hours
• 7 Paid Holidays
• Working Holiday Pay
• Volunteer Employee Program
• Employee Fuel Discount Account
• Profit Sharing Program
• Wellness Program Incentives
• Recognition & Rewards Program
• Team Member Referral Bonus
• Additional PTO – Bereavement and Jury Duty

Position Summary

The role of A/P Specialist II involves providing financial, administrative, and clerical support to Wilcox and Flegel. The position requires high‑volume invoice data entry with accuracy, processing payments, and controlling expenses by making vendor payments on time. Responsibilities include processing, verifying, and reconciling invoices and statements while consistently role‑modeling our Core Values.

Essential Position Functions and Responsibilities

• Managing accounts payable using accounting software and other programs.
• Reviewing and coding high‑volume invoices according to AP guidelines and processes.
• Analyzing workflow processes.
• Establishing and maintaining strong relationships with new and existing vendors.
• Ensuring bills are paid in a timely and accurate manner while adhering to departmental procedures.
• Processing transactions and performing accounting duties such as account maintenance and recording entries.
• Facilitating vendor payments, including verification of federal , reviewing purchase orders, and resolving discrepancies as needed.
• Ensuring outstanding obligations are credited upon payment, identifying discount opportunities such as ‘prompt pay discount’, and issuing purchase order amendments or stop‑payment orders as needed.
• Assisting with accounting records and ledgers by reconciling monthly statements and transactions.
• Ensuring proper calculation, reporting, and record‑keeping of all sale and use taxes.
• Continuously improving the payment process.
• Conducting proper maintenance, filing, and storage of records.
• Providing documentation from files on all items processed for audit samples and as requested.
• Maintaining industry knowledge.
• Cross‑training in other duties and responsibilities within the AP department.
• Other duties as assigned.

Critical Core Competencies and Skills

• Reliability and extreme trustworthiness.
• Ability to learn other accounting software systems.
• Excellent organizational skills and attention to detail.
• Ability to maintain confidential and meticulous records.
• Developed sense of integrity and commitment with a passion for excellence.
• Exceptional problem‑solving skills.
• Excellent interpersonal, written, and verbal communication skills.
• Strong work ethic and team focus.
• Highly organized with strong ability to multi‑task.

Minimum Education and Experience

• High school diploma required.
• AA in accounting or 3+ years accounting experience, or a combination of relevant experience and education.
• Understanding of basic bookkeeping and accounting skills required.

Preferred

Education and Experience

• Bachelor’s degree in Business or Accounting preferred.

Equipment and Software Requirements

• Proficiency in accounting software (ERP).
• Experience in Enterprise Resource Planning (ERP) systems preferred; iRely experience highly desirable.
• High proficiency using Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Position Location / Working Conditions / Equipment

• Office environment.

Physical Requirements

• Typically sitting at a desk.
• Repetitive wrist, hand, or finger movement.
• Occasional lifting (≤25 lbs.).

Equipment

• Office equipment.

Seniority level

• Mid‑Senior level

Employment type

• Full‑time

Job function

• Finance

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