Senior Accounts Payable Specialist

Senior Accounts Payable Specialist

Express Employment is looking for experienced Senior Accounts Payable Specialists for a long-standing local company. The ideal candidate will have experience in full cycle A/P within a construction company and excellent communication. There is one full time, evaluation to hire position and 1 contract position available.

Compensation: $28.00-$41.00 an hour DOE

The Senior Accounts Payable Specialist carries a full day-to-day A/P workload in Remarcable and Viewpoint Vista while serving as the team's go-to resource for complex problems, training, and process improvement. The ideal candidate thinks creatively, questions how work is done today, and uses automation and AI tools to make the process faster and more accurate. They are a positive, collaborative team player who leads by example and takes ownership of results.

Day-to-Day A/P Operations

• Carry a full daily A/P workload, processing PO-backed invoices in Remarcable and non-PO, overhead, subcontractor, and MSA invoices in Viewpoint Vista.

• Resolve exceptions, coding issues, and vendor discrepancies in own work queue.

• Reconcile vendor statements and credit card payments.

• Perform lien waiver verification and subcontractor compliance checks.

• Perform month-end and job-closing A/P tasks, including accrual support and open PO reconciliation.

• Prepare and review payment runs for accuracy and completeness before Supervisor approval; apply sales tax rules and resolve exceptions.

• Provide backup coverage for Specialists during peak volume and absences.

Complex Problem Resolution

• Serve as the escalation point for the most complex A/P issues: multi-PO and partial-billing mismatches, retainage, change-order disputes, duplicate or misapplied payments, and aged vendor balances.

• Perform root-cause analysis on recurring errors and exceptions; implement fixes that prevent them rather than correcting them one at a time.

• Partner with project managers, purchasing, field staff, and vendors to resolve cross-department issues affecting job cost or vendor relationships.

• Resolve complex subcontractor compliance issues and holds (lien waivers, MSAs, addendums, insurance).

Process Improvement and Technology

• Identify, recommend, and implement improvements across the A/P process, from invoice receipt through payment and job close, with Supervisor approval.

• Act as A/P's subject-matter expert for the A/P side of Remarcable (invoice matching, A/P approvals, and the Viewpoint Vista integration); partner with Supply Chain and IT on changes that affect A/P.

• Identify opportunities to apply AI and automation (e.g., AI-assisted invoice review, exception triage, vendor inquiry responses, report generation, and data analysis) and pilot them responsibly with appropriate controls.

• Build reports and dashboards that support the KPIs set by the Supervisor (cycle time, exception rates, discount capture, aging).

• Participate in or lead Improvement Projects as assigned.

• Bring fresh, out-of-the-box thinking to longstanding problems; test new ideas and scale what works.

Training, Mentoring, and Documentation

• Draft and maintain standard operating procedures (SOPs), job aids, and process maps for A/P workflows, for Supervisor approval.

• Train new and existing A/P staff on processes, Remarcable, Viewpoint Vista, and new tools; lead cross-training.

• Mentor A/P Specialists, coaching on problem-solving and serving as a day-to-day resource for questions.

• Train field and project personnel on approval workflows and A/P requirements.

Controls and Audit

• Follow internal controls, flag gaps, and recommend control improvements as processes change.

• Prepare A/P schedules and documentation for internal and…