HIM Operations Specialist

HIM Operations Specialist

Peace Health is hiring a full‑time HIM Coordinator to work onsite at our Longview, WA location.

Salary
: $17.40 – $26.10 per hour (dependent on experience, education, and other factors).

Analyzes health records for completeness, communicates record deficiencies to providers, follows hospital protocol and regulatory requirements; documents imaging – prep, scan and quality control – in hybrid health record systems (electronic and hardcopy); provides general clerical support to the department; processes birth certificates; stores, retrieves and delivers health records; validates SER (Schedulable EPIC Resource) provider records ensuring correct set up for distribution of patient records.

• Analyzes health records for completeness and accuracy.
• Communicates medical record deficiencies and escalates non‑compliant providers as appropriate.
• Notifies providers/departments of insufficient completion of records per guidelines.
• Acts as a resource for providers on electronic medical record use and maintains onsite archival records.
• Gathers, compiles, and enters required information in vital records systems for Oregon, Washington, and Alaska births.
• Completes other vital records workflows including Social Security requests and paternity affidavits.
• Performs advanced sorting, prep, scanning, and quality control for document management.
• Communicates with clinics and hospital locations to educate on processes and clarify questions.
• Participates in calls to assist in correct indexing of documents into Care Connect and supports electronic health record implementation of point‑of‑care scanning.
• Validates new and existing providers and facilities in Care Connect SER file and communicates with the Security Team.
• Assists visitors needing records help and performs additional duties as assigned.

• High School Diploma Preferred or equivalent.
• College coursework in Medical Terminology, Health Information Management, Project Management, Office Administration, Microsoft Office (Excel, Word, PowerPoint, Outlook).

• Minimum of 1 year of general office or administrative experience.
• Basic knowledge of general office procedures and equipment.
• Basic knowledge of anatomy and/or human physiology.

• Ability to use a complex EMR system (Required).
• Ability to work independently with minimal supervision (Required).
• Ability to round and pick up documents from hospital units and clinics (Required).
• Proficient computer and keyboard skills, including MS Office (Required).
• Proficiency in numeric filing, speed, and accuracy (Required).
• Good judgment and decision‑making skills (Required).
• Strong organizational skills (Required).
• Multi‑task and detail oriented (Required).
• Ability to handle interruptions from phone calls, emails, and questions (Required).
• Use of Skype technology for communication with peers (Required).
• Good verbal and written communication skills (Required).
• Ability to maintain confidentiality (Required).

• Consistently operates computer and office equipment.
• Exerts up to 10 pounds of force occasionally to lift, carry, push, pull or move objects.
• Sedentary work.

Peace Health is committed to the overall wellbeing of our caregivers and offers a comprehensive rewards package, including medical/dental/vision coverage, a 403(b) retirement plan with employer matching, paid time off, life and disability insurance, tuition reimbursement, wellness benefits, and an expanded EAP.

For full consideration, please attach a current resume with your application.

EEO and affirmative action employer – Veterans, Disabled, etc. in accordance with applicable laws.