Office Assistant- Utilities

Office Assistant - Utilities

City of Longview

Application materials (application, cover letter, resume) must be completed along with responses to supplemental questions. Recruitment closes 1/17/26 at 8pm.

This position requires a pre- employment exam. Applicants must take the ACT Work Keys exam no later than January 22, 2026. The exam cost is $90. Test scores are valid for 5 years.

To register, go to  or call . Select "City of Longview Employment Testing" and "City of Longview Clerical Exam".

Financial assistance is available through LCC. Inquire and apply with the LCC Testing Center.

If you have already taken this exam within 5 years, attach your scores.

Current City of Longview employees:
If you previously took a pre- employment clerical exam with the City, indicate it in your application. Employees hired without pre- employment testing may apply to other positions within their classification without the test.

This position provides routine administrative and clerical support for the Utilities Division. A pre- employment criminal background check, including fingerprint, is required.

• Perform various administrative support duties, including screening incoming calls, taking and transmitting messages, maintaining calendars, making photocopies, performing data entry, faxing documents, requisitioning supplies, monitoring and restocking office supplies and materials, following up on orders and deliveries, and word processing.
• Process, receive, sort, and distribute a variety of correspondence, deliveries, and mail.
• Respond to requests for information from the general public and other interested parties, answering routine questions and directing customers to appropriate locations.
• File documents alphabetically, numerically, or by other prescribed methods.
• Monitor and restock office supplies as needed; place orders for office supplies.
• Assist with preparing and reconciling basic documents and reports such as invoices, vouchers, payments for services and supplies, CIP tracking, and CRM requests.
• Assist in scheduling meetings.
• Perform other duties as required.

• High school diploma or equivalent and at least one year of general office experience.
• Proficiency with Word, Excel, Outlook, and other database software.
• First Aid/CPR Certificate or obtain one within 90 days of employment.
• Pass Level 4 of each of the three ACT/Work Keys tests through LCC, or provide passing certificates within the last five years, or have previously passed the City of Longview Clerical Exam or NCRC.
• Good interpersonal and customer service skills.
• Ability to work in a multi-task environment, be detail-oriented, and organize duties and priorities to meet deadlines.
• Initiative and self-motivation; work well independently and in a team.
• Professional communication skills, both oral and written; present a professional image and attitude.
• Knowledge of modern office administration.
• Discretion over sensitive and confidential issues.
• General understanding of information related to department functions and services.
• Ability to compose business correspondence.
• Ability to schedule and coordinate special events and meetings.
• Ability to handle job stress and interact effectively with others.

Entry level

Full-time

Administrative

Government Administration

Reference: This position is represented by the EBA. Refer to the City’s website  to view the current labor agreement.