Administrative Assistant - Structures

The Administrative Assistant plays a key role in providing flexible clerical and administrative assistance across the Structures Group, as directed by EVP and Project Management. Serve as a utility support person for leadership, preconstruction, estimating and field teams, helping with routine tasks, document organization and administrative workflows.

Pay: $25-$30 an hour DOE

Work Schedule: 8am-5pm Mon-Fri

• Compiling, formatting and distributing weekly and monthly group and project reports using information provided by the team.
• Collecting, organizing and tracking turbine work timesheets, as directed.
• Project folder setup, drawing uploads, document organization and user-access coordination, as directed by Project Management.
• Updating team rosters, scoreboards and weekly commitments, and coordinating meetings using information provided by team leads.
• Organizing, filing and distributing drawings, specifications, RFIs, submittals and project correspondence, as directed.
• Scheduling meetings, preparing agendas, taking notes and distributing follow-up items.
• Assist with project-specific onboarding paperwork, system-access requests and training coordination outside normal HR functions.
• Assist field teams with device setup, loading drawing packages, organizing files and transferring field notes or signed documents, as directed.
• Setting up bid folders, organizing bid documents, distributing RFPs and following up on quotations, as directed by preconstruction and estimating.
• Updating logs, organizing procurement and delivery information, assembling closeout documents and other routine paperwork, as directed by Project Management.
• Assist with calendars, travel arrangements, expense reports and meeting logistics.
• Maintaining shared folders, departmental files and document templates.
• Assist with reminders and collect missing documents, outstanding signatures and routine updates, as directed.
• Use company-approved AI tools to assist with correspondence, meeting notes, reports, spreadsheets and document preparation. Assist with approved templates, simple automations and AI challenge administration, as directed. Review work for accuracy and follow company confidentiality, AI and IT requirements.
• Provide administrative assistance wherever needed across the group, including office supplies, equipment coordination, deliveries and other tasks assigned by the EVP or Project Management.

Education:

• High school diploma or equivalent certification.

Experience:

• Minimum of one (1) year of experience in an administrative support position. Preferred:
  Knowledge of the construction industry.
• Experience working with PDF documents and use of editing and marking-up tools.
• Proficient in Microsoft Office and intermediate skills in Excel.

• Strong Excel, Outlook, Teams and Microsoft 365 skills.
• Familiarity with Forma, Vista, SharePoint, Bluebeam, Remarcable and 4DX preferred.
• Basic experience using AI tools, with the ability to rapidly expand skills and apply them to administrative work.
• Comfortable learning new software, systems and workflows.
• Organized, detail-oriented and able to follow through on assigned tasks.
• Able to work independently within established direction and ask for clarification when needed.
• Flexible and comfortable supporting multiple people and adjusting to changing priorities.
• Strong written and verbal communication skills.
• Administrative support experience preferred; construction industry experience is a plus.

Physical requirements for this role include the ability to sit for extended periods while working at a computer, performing repetitive tasks such as typing and using a mouse, and communicating by…